"ToddC" <To***@discussions.microsoft.com> wrote in message
news:E5F161FD-D114-4BD4-ADC4-621C18069485@microsoft.com...
> Outlook 2003 - Pop3 Mode - Manage Multiple Domains in single box/PST.
>
> I have moved from an Exchange Server to a standalone Outlook 2003 system.
> On the exchange server I was able to manage multiple domains and the
> emails
> associated with them.  I would like to do the same with just the Outlook
> client in Pop3 mode.
>
> I have multiple domain emails forwarding to a single Pop3 mailbox as my
> ISP.
>
> In order to setup the correct "Reply To" field in Outlook I can set up
> multiple accounts to send out on (by selecting from the drop-down Accounts
> list).  However...
>
> The problem is with associating the "Reply To" field with incoming mail.
>
> The only way (it seems) to associate an account with the proper "Reply To"
> information is to have that account download the mail from the POP3 server
> at
> the ISP.  However, if I do this, then EACH account downloads the mail from
> the server and I end up with 10 of the same message in my Inbox!
>
> I want to be able to have a single account download from the POP3 server
> into my Outlook mailbox, then either manually or, ideally, have Outlook
> determine the proper "Reply To" information based on the
> incoming/destination
> email address.  But even if I manually choose the proper "From" account
> when
> I reply to the message, the internal "Reply To" information is the account
> that it was downloaded from.
>
> So I either have 10 duplicate emails, one of which has the proper internal
> "Reply To" information; or I can turn of downloading for 9 of 10 accounts,
> but not have the proper internal "Reply To" information.
>
> Setting up different profiles will not change the duplicate email
> downloading problem.
>
> Is there a way to resolve this and have just a single mailbox downloading
> multiple domains/email addresses from singe POP3 account, not have
> duplicate
> emails and retain and/or automate internal "Reply To" information.
>
> Thanks,
>
> Todd
>

"Roady [MVP]" wrote:

> No, you now have a single account with a single mail address to which you
> forward messages from other accounts and then you want to separate them into
> multiple "accounts" again.
>
> Instead of forwarding everything from other accounts to a single account,
> why not collect the emails from those accounts directly with Outlook? Then
> the original envelope is left in tact and Outlook will automatically reply
> with the correct mail account (and thus address) and you can select the
> account with the Accounts button.
>
> --
> Robert Sparnaaij [MVP-Outlook]
> Coauthor, Configuring Microsoft Outlook 2003
> http://www.howto-outlook.com/
> Outlook FAQ, HowTo, Downloads, Add-Ins and more
>
> http://www.msoutlook.info/
> Real World Questions, Real World Answers
>
> -----
>
> "ToddC" <To***@discussions.microsoft.com> wrote in message
> news:E5F161FD-D114-4BD4-ADC4-621C18069485@microsoft.com...
> > Outlook 2003 - Pop3 Mode - Manage Multiple Domains in single box/PST.
> >
> > I have moved from an Exchange Server to a standalone Outlook 2003 system.
> > On the exchange server I was able to manage multiple domains and the
> > emails
> > associated with them.  I would like to do the same with just the Outlook
> > client in Pop3 mode.
> >
> > I have multiple domain emails forwarding to a single Pop3 mailbox as my
> > ISP.
> >
> > In order to setup the correct "Reply To" field in Outlook I can set up
> > multiple accounts to send out on (by selecting from the drop-down Accounts
> > list).  However...
> >
> > The problem is with associating the "Reply To" field with incoming mail.
> >
> > The only way (it seems) to associate an account with the proper "Reply To"
> > information is to have that account download the mail from the POP3 server
> > at
> > the ISP.  However, if I do this, then EACH account downloads the mail from
> > the server and I end up with 10 of the same message in my Inbox!
> >
> > I want to be able to have a single account download from the POP3 server
> > into my Outlook mailbox, then either manually or, ideally, have Outlook
> > determine the proper "Reply To" information based on the
> > incoming/destination
> > email address.  But even if I manually choose the proper "From" account
> > when
> > I reply to the message, the internal "Reply To" information is the account
> > that it was downloaded from.
> >
> > So I either have 10 duplicate emails, one of which has the proper internal
> > "Reply To" information; or I can turn of downloading for 9 of 10 accounts,
> > but not have the proper internal "Reply To" information.
> >
> > Setting up different profiles will not change the duplicate email
> > downloading problem.
> >
> > Is there a way to resolve this and have just a single mailbox downloading
> > multiple domains/email addresses from singe POP3 account, not have
> > duplicate
> > emails and retain and/or automate internal "Reply To" information.
> >
> > Thanks,
> >
> > Todd
> >
>

"ToddC" <To***@discussions.microsoft.com> wrote in message
news:E5F161FD-D114-4BD4-ADC4-621C18069485@microsoft.com...
> Outlook 2003 - Pop3 Mode - Manage Multiple Domains in single box/PST.
>
> I have moved from an Exchange Server to a standalone Outlook 2003 system.
> On the exchange server I was able to manage multiple domains and the
> emails
> associated with them.  I would like to do the same with just the Outlook
> client in Pop3 mode.
>
> I have multiple domain emails forwarding to a single Pop3 mailbox as my
> ISP.
>
> In order to setup the correct "Reply To" field in Outlook I can set up
> multiple accounts to send out on (by selecting from the drop-down Accounts
> list).  However...
>
> The problem is with associating the "Reply To" field with incoming mail.
>
> The only way (it seems) to associate an account with the proper "Reply To"
> information is to have that account download the mail from the POP3 server
> at
> the ISP.  However, if I do this, then EACH account downloads the mail from
> the server and I end up with 10 of the same message in my Inbox!
>
> I want to be able to have a single account download from the POP3 server
> into my Outlook mailbox, then either manually or, ideally, have Outlook
> determine the proper "Reply To" information based on the
> incoming/destination
> email address.  But even if I manually choose the proper "From" account
> when
> I reply to the message, the internal "Reply To" information is the account
> that it was downloaded from.
>
> So I either have 10 duplicate emails, one of which has the proper internal
> "Reply To" information; or I can turn of downloading for 9 of 10 accounts,
> but not have the proper internal "Reply To" information.
>
> Setting up different profiles will not change the duplicate email
> downloading problem.
>
> Is there a way to resolve this and have just a single mailbox downloading
> multiple domains/email addresses from singe POP3 account, not have
> duplicate
> emails and retain and/or automate internal "Reply To" information.
>
> Thanks,
>
> Todd
>

"Diane Poremsky [MVP]" wrote:

> In order for outlook to properly reply to the message, you need to have it
> download the emails using the correct account. You can either do it by
> setting up each account to download from the single mailbox and getting
> duplicates (not recommended) or download directly from each account's
> mailbox (recommended).
>
> --
> Diane Poremsky [MVP - Outlook]
> Outlook Tips: http://www.outlook-tips.net/
> Outlook & Exchange Solutions Center: http://www.slipstick.com
>
> Outlook Tips by email:
> mailto:dailytips-subscribe-requ***@lists.outlooktips.net
>
> EMO - a weekly newsletter about Outlook and Exchange:
> mailto:EMO-NEWSLETTER-SUBSCRIBE-REQU***@PEACH.EASE.LSOFT.COM
>
> Let's Really Fix Outlook 2010
> http://forums.slipstick.com/forumdisplay.php?f=34
>
> "ToddC" <To***@discussions.microsoft.com> wrote in message
> news:E5F161FD-D114-4BD4-ADC4-621C18069485@microsoft.com...
> > Outlook 2003 - Pop3 Mode - Manage Multiple Domains in single box/PST.
> >
> > I have moved from an Exchange Server to a standalone Outlook 2003 system.
> > On the exchange server I was able to manage multiple domains and the
> > emails
> > associated with them.  I would like to do the same with just the Outlook
> > client in Pop3 mode.
> >
> > I have multiple domain emails forwarding to a single Pop3 mailbox as my
> > ISP.
> >
> > In order to setup the correct "Reply To" field in Outlook I can set up
> > multiple accounts to send out on (by selecting from the drop-down Accounts
> > list).  However...
> >
> > The problem is with associating the "Reply To" field with incoming mail.
> >
> > The only way (it seems) to associate an account with the proper "Reply To"
> > information is to have that account download the mail from the POP3 server
> > at
> > the ISP.  However, if I do this, then EACH account downloads the mail from
> > the server and I end up with 10 of the same message in my Inbox!
> >
> > I want to be able to have a single account download from the POP3 server
> > into my Outlook mailbox, then either manually or, ideally, have Outlook
> > determine the proper "Reply To" information based on the
> > incoming/destination
> > email address.  But even if I manually choose the proper "From" account
> > when
> > I reply to the message, the internal "Reply To" information is the account
> > that it was downloaded from.
> >
> > So I either have 10 duplicate emails, one of which has the proper internal
> > "Reply To" information; or I can turn of downloading for 9 of 10 accounts,
> > but not have the proper internal "Reply To" information.
> >
> > Setting up different profiles will not change the duplicate email
> > downloading problem.
> >
> > Is there a way to resolve this and have just a single mailbox downloading
> > multiple domains/email addresses from singe POP3 account, not have
> > duplicate
> > emails and retain and/or automate internal "Reply To" information.
> >
> > Thanks,
> >
> > Todd
> >
>

"ToddC" <To***@discussions.microsoft.com> wrote in message
news:640789A0-1BC1-48FF-86EE-CFCB9263B159@microsoft.com...
>
> Thanks for the reply Diane.  Each account does NOT have a separate POP3
> mailbox, only a DNS/MX record that allows the email to be forwarded to
> whatever mailbox/account I want.
>
> Thanks,
>
> Todd
>
> "Diane Poremsky [MVP]" wrote:
>
>> In order for outlook to properly reply to the message, you need to have
>> it
>> download the emails using the correct account. You can either do it by
>> setting up each account to download from the single mailbox and getting
>> duplicates (not recommended) or download directly from each account's
>> mailbox (recommended).
>>
>> --
>> Diane Poremsky [MVP - Outlook]
>> Outlook Tips: http://www.outlook-tips.net/
>> Outlook & Exchange Solutions Center: http://www.slipstick.com
>>
>> Outlook Tips by email:
>> mailto:dailytips-subscribe-requ***@lists.outlooktips.net
>>
>> EMO - a weekly newsletter about Outlook and Exchange:
>> mailto:EMO-NEWSLETTER-SUBSCRIBE-REQU***@PEACH.EASE.LSOFT.COM
>>
>> Let's Really Fix Outlook 2010
>> http://forums.slipstick.com/forumdisplay.php?f=34
>>
>> "ToddC" <To***@discussions.microsoft.com> wrote in message
>> news:E5F161FD-D114-4BD4-ADC4-621C18069485@microsoft.com...
>> > Outlook 2003 - Pop3 Mode - Manage Multiple Domains in single box/PST.
>> >
>> > I have moved from an Exchange Server to a standalone Outlook 2003
>> > system.
>> > On the exchange server I was able to manage multiple domains and the
>> > emails
>> > associated with them.  I would like to do the same with just the
>> > Outlook
>> > client in Pop3 mode.
>> >
>> > I have multiple domain emails forwarding to a single Pop3 mailbox as my
>> > ISP.
>> >
>> > In order to setup the correct "Reply To" field in Outlook I can set up
>> > multiple accounts to send out on (by selecting from the drop-down
>> > Accounts
>> > list).  However...
>> >
>> > The problem is with associating the "Reply To" field with incoming
>> > mail.
>> >
>> > The only way (it seems) to associate an account with the proper "Reply
>> > To"
>> > information is to have that account download the mail from the POP3
>> > server
>> > at
>> > the ISP.  However, if I do this, then EACH account downloads the mail
>> > from
>> > the server and I end up with 10 of the same message in my Inbox!
>> >
>> > I want to be able to have a single account download from the POP3
>> > server
>> > into my Outlook mailbox, then either manually or, ideally, have Outlook
>> > determine the proper "Reply To" information based on the
>> > incoming/destination
>> > email address.  But even if I manually choose the proper "From" account
>> > when
>> > I reply to the message, the internal "Reply To" information is the
>> > account
>> > that it was downloaded from.
>> >
>> > So I either have 10 duplicate emails, one of which has the proper
>> > internal
>> > "Reply To" information; or I can turn of downloading for 9 of 10
>> > accounts,
>> > but not have the proper internal "Reply To" information.
>> >
>> > Setting up different profiles will not change the duplicate email
>> > downloading problem.
>> >
>> > Is there a way to resolve this and have just a single mailbox
>> > downloading
>> > multiple domains/email addresses from singe POP3 account, not have
>> > duplicate
>> > emails and retain and/or automate internal "Reply To" information.
>> >
>> > Thanks,
>> >
>> > Todd
>> >
>>

"ToddC" wrote:

> Outlook 2003 - Pop3 Mode - Manage Multiple Domains in single box/PST.
>
> I have moved from an Exchange Server to a standalone Outlook 2003 system. 
> On the exchange server I was able to manage multiple domains and the emails
> associated with them.  I would like to do the same with just the Outlook
> client in Pop3 mode.
>
> I have multiple domain emails forwarding to a single Pop3 mailbox as my ISP.
>
> In order to setup the correct "Reply To" field in Outlook I can set up
> multiple accounts to send out on (by selecting from the drop-down Accounts
> list).  However...
>
> The problem is with associating the "Reply To" field with incoming mail.
>
> The only way (it seems) to associate an account with the proper "Reply To"
> information is to have that account download the mail from the POP3 server at
> the ISP.  However, if I do this, then EACH account downloads the mail from
> the server and I end up with 10 of the same message in my Inbox!
>
> I want to be able to have a single account download from the POP3 server
> into my Outlook mailbox, then either manually or, ideally, have Outlook
> determine the proper "Reply To" information based on the incoming/destination
> email address.  But even if I manually choose the proper "From" account when
> I reply to the message, the internal "Reply To" information is the account
> that it was downloaded from.
>
> So I either have 10 duplicate emails, one of which has the proper internal
> "Reply To" information; or I can turn of downloading for 9 of 10 accounts,
> but not have the proper internal "Reply To" information.
>
> Setting up different profiles will not change the duplicate email
> downloading problem.
>
> Is there a way to resolve this and have just a single mailbox downloading
> multiple domains/email addresses from singe POP3 account, not have duplicate
> emails and retain and/or automate internal "Reply To" information.
>
> Thanks,
>
> Todd
>

"ToddC" <To***@discussions.microsoft.com> wrote in message
news:E5F161FD-D114-4BD4-ADC4-621C18069485@microsoft.com...

> I have multiple domain emails forwarding to a single Pop3 mailbox as my ISP.
>
> In order to setup the correct "Reply To" field in Outlook I can set up
> multiple accounts to send out on (by selecting from the drop-down Accounts
> list).  However...
>
> The problem is with associating the "Reply To" field with incoming mail.
>
> The only way (it seems) to associate an account with the proper "Reply To"
> information is to have that account download the mail from the POP3 server
> at
> the ISP.  However, if I do this, then EACH account downloads the mail from
> the server and I end up with 10 of the same message in my Inbox!

"Brian Tillman [MVP - Outlook]" wrote:

> "ToddC" <To***@discussions.microsoft.com> wrote in message
> news:E5F161FD-D114-4BD4-ADC4-621C18069485@microsoft.com...
>
> > I have multiple domain emails forwarding to a single Pop3 mailbox as my ISP.
> >
> > In order to setup the correct "Reply To" field in Outlook I can set up
> > multiple accounts to send out on (by selecting from the drop-down Accounts
> > list).  However...
> >
> > The problem is with associating the "Reply To" field with incoming mail.
> >
> > The only way (it seems) to associate an account with the proper "Reply To"
> > information is to have that account download the mail from the POP3 server
> > at
> > the ISP.  However, if I do this, then EACH account downloads the mail from
> > the server and I end up with 10 of the same message in my Inbox!
>
> That's because you're forwarding all those different addresses to the same
> mailbox and you have multiple accounts set up to receive mail.  If they're all
> in one mailbox, configure only one of your accounts to receive mail.  Then
> you'll get only one copy and you can choose the appropriate sending account
> with the Accounts button.
>
> > I want to be able to have a single account download from the POP3 server
> > into my Outlook mailbox, then either manually or, ideally, have Outlook
> > determine the proper "Reply To" information based on the
> > incoming/destination
> > email address.  But even if I manually choose the proper "From" account when
> > I reply to the message, the internal "Reply To" information is the account
> > that it was downloaded from.
>
> Press Alt-Ctrl-S.  Selectr "All Accounts" and click Edit.  Decide which of
> your accounts will be the downloading account.  Select each of the others one
> at a time and uncheck the box labeled "Receive mail items".  That way only one
> account will download the messages during a send/receive.
>
> E-mail addresses and accounts don't need a one-to-one correspondence.
> Mailboxes and accounts, however, should have that relationship.  You don't
> need to specify any "Reply-To" values.  If each account has a separate mail
> sending address, then leave the Reply-To setting empty.  The receipient will
> not be able to tell which of your accounts actually received the message as
> long as you choose the correct sending account when composing your reply.
> Just choose the sending account with the address you want the recipient to
> see.
>
> Why are you forwarding all your addresses to a simple mailbox?  Don't
> aggregate them before Outlook gets them.  Let Outlook aggregate them,
> downloading them from each of the individual mailboxes and you'll get only one
> copy of each message and since the receiving account will have the address to
> which the message was sent, when you reply, the sending address will
> automatically be the correct address because Outlook always uses the account
> with which a message is received for the sending account.
> --
> Brian Tillman [MVP-Outlook]
>
>