"Mark A. Dudley" <mark@nospamcjmnetworking.com> wrote in message
news:4a440f3c.206768265@msnews.microsoft.com...
> I have a group of users that when Out of Office send calendar
> invitations, sometimes to multiple DL's, sometimes to the entire
> company.  Small company of about 30 users a mix of Outlook 2003 and
> 2007.  Today one Admin of a VP sent an out of office Calendar invite
> to a few DL's, and everyone she sent it to got about 15 reminders
> each.
>
> Has anyone ever seen this behavior?  Is there a way to correct this?
> It turned out to be a really big issue..  The Admin in question has
> Outlook 2007 and she sent it from her boss's calendar from her PC.
> These users use their calendars for everything, especially for the
> execs, whose calendars are full of meetings every day.
>
> Exchange version is 2003.

>> when Out of Office send calendar invitations
>The Out of Office Assistant (OOF) doesn't send out calendar invitations. The
>OOF only replies with a pre-written message when enabled and when a message
>comes in.
>
>Also, what do you mean with "Calendar invitations"? Do you mean a meeting
>request?
>
>> and everyone she sent it to got about 15 reminders
>Did they receive the message 15 times or did the Reminders Window pop-up
>with 15 reminders of this meeting? How many times is it listed in the
>Calendar?
>
>Assuming you meant a meeting request;
>This can occur when people have configured each other as a delegate and have
>the option selected to send meeting requests to the delegate as well.
>Combine that with rules (either via normal rules or additional rules for the
>OOF) to forward the messages to somebody else and you can easily recreate
>the situation that you are in now.
>
>Have them verify these settings and make exceptions when needed (especially
>on forwarding rules).

"Mark A. Dudley" wrote:

> On Fri, 26 Jun 2009 09:58:55 +0200, "Roady [MVP]"
> <newsgroups_DELETE_@_DELETE_sparnaaij_NO_._SPAM_net> wrote:
>
> >Your post is confusing mainly because of the terminology that you use;
>
> Yes sorry for the confusion.  You are correct is not OOF but a meeting
> invite that servers as a message to the rest of the staff as to where
> they will be.
>
> I will follow up with them, but I am almost certain that they are
> getting multiple reminders, not duplicate calendar entries.
>
> Also multiple Admits take care of multiple Execs and more that one
> Admin is a delegate for these Execs.  These folks seem to be use heir
> calendars more than most, and I have set up a public folder calendar
> for these types of events.
>
> >> when Out of Office send calendar invitations
> >The Out of Office Assistant (OOF) doesn't send out calendar invitations. The
> >OOF only replies with a pre-written message when enabled and when a message
> >comes in.
> >
> >Also, what do you mean with "Calendar invitations"? Do you mean a meeting
> >request?
> >
> >> and everyone she sent it to got about 15 reminders
> >Did they receive the message 15 times or did the Reminders Window pop-up
> >with 15 reminders of this meeting? How many times is it listed in the
> >Calendar?
> >
> >Assuming you meant a meeting request;
> >This can occur when people have configured each other as a delegate and have
> >the option selected to send meeting requests to the delegate as well.
> >Combine that with rules (either via normal rules or additional rules for the
> >OOF) to forward the messages to somebody else and you can easily recreate
> >the situation that you are in now.
> >
> >Have them verify these settings and make exceptions when needed (especially
> >on forwarding rules).
>
>