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Outlook 2003 - Combined Calendar View

Author
20 Mar 2009 1:43 PM
seven_percent
Background:
I am using Outlook 2003 but syncing with my iPhone via MobileMe.  If I
look at my calendar on the MobileMe website or on my iPhone, I get
really nice views with the various sub-calendars I have created and a
master view of everything on one calendar.

E.g. I can turn-off my Athletic Club calendar to make the fitness
class times disappear.  I can turn-off my personal calendar to only
see my business appts.  When the sync occurs, the sub-calendars that I
created in MobileMe are created in Outlook and the items are perfectly
in sync.  If I create an appt. on my iPhone, it will appear within a
few minutes both online and in my Outlook calendar.  All is good from
a syncing perspective.  So, what's missing?  There is no apparent way
to make a combined view calendar in Outlook 2003, that I can tell.

Question:
Is there a way to make a "roll-up" or "combined view" calendar in
Outlook that displays the items from all sub-calendars so that it
functions like the main calendar in MobileMe and on the iPhone
calendar?

Author
20 Mar 2009 2:43 PM
Brian Tillman [MVP - Outlook]
"seven_percent" <Daniel.Gu***@gmail.com> wrote in message
news:0587a8bd-88d0-4ef6-9223-a6c1b4408314@c11g2000yqj.googlegroups.com...

> Question:
> Is there a way to make a "roll-up" or "combined view" calendar in
> Outlook that displays the items from all sub-calendars so that it
> functions like the main calendar in MobileMe and on the iPhone
> calendar?

Many of us do that by having only one calendar and then by assigning
categories to the various events.  We then create views based on those
categories so that when we choose, say, the "Athletic Club" view, only those
events assigned the "Athleic" category show.  When we choose the, say,
"Business" view, only those events assigned the "Business" category show.  We
can have as many "calendars" (which are just views of the one single calendar)
as we choose.  If we want to see it all, we just use one of the default
"Day/Week/Month" views.
--
Brian Tillman [MVP-Outlook]
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Author
21 Mar 2009 1:21 AM
seven_percent
On Mar 20, 10:43 am, "Brian Tillman [MVP - Outlook]"
<tillman1***@yahoo.com> wrote:
Show quoteHide quote
> "seven_percent" <Daniel.Gu***@gmail.com> wrote in message
>
> news:0587a8bd-88d0-4ef6-9223-a6c1b4408314@c11g2000yqj.googlegroups.com...
>
> > Question:
> > Is there a way to make a "roll-up" or "combined view" calendar in
> > Outlook that displays the items from all sub-calendars so that it
> > functions like the main calendar in MobileMe and on the iPhone
> > calendar?
>
> Many of us do that by having only one calendar and then by assigning
> categories to the various events.  We then create views based on those
> categories so that when we choose, say, the "Athletic Club" view, only those
> events assigned the "Athleic" category show.  When we choose the, say,
> "Business" view, only those events assigned the "Business" category show.  We
> can have as many "calendars" (which are just views of the one single calendar)
> as we choose.  If we want to see it all, we just use one of the default
> "Day/Week/Month" views.
> --
> Brian Tillman [MVP-Outlook]

Yeah, I used to do it that way to.  But it's a real PitA to keep track
of the categories and to remember to select a category for EVERY
appointment.  Much easier to just click on the corresponding calendar
and book stuff there.  I guess what you're saying is "No, there is no
way to accomplish the same thing in Outlook."
Author
21 Mar 2009 1:46 AM
Diane Poremsky [MVP]
No, not in outlook 2003 - you need to use categories. In 2007 you can
overlay calendars.

--
Diane Poremsky [MVP - Outlook]
Outlook Tips: http://www.outlook-tips.net/
Outlook & Exchange Solutions Center: http://www.slipstick.com

Outlook Tips by email:
mailto:dailytips-subscribe-requ***@lists.outlooktips.net

EMO - a weekly newsletter about Outlook and Exchange:
mailto:EMO-NEWSLETTER-SUBSCRIBE-REQU***@PEACH.EASE.LSOFT.COM

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


Show quoteHide quote
"seven_percent" <Daniel.Gu***@gmail.com> wrote in message
news:0587a8bd-88d0-4ef6-9223-a6c1b4408314@c11g2000yqj.googlegroups.com...
> Background:
> I am using Outlook 2003 but syncing with my iPhone via MobileMe.  If I
> look at my calendar on the MobileMe website or on my iPhone, I get
> really nice views with the various sub-calendars I have created and a
> master view of everything on one calendar.
>
> E.g. I can turn-off my Athletic Club calendar to make the fitness
> class times disappear.  I can turn-off my personal calendar to only
> see my business appts.  When the sync occurs, the sub-calendars that I
> created in MobileMe are created in Outlook and the items are perfectly
> in sync.  If I create an appt. on my iPhone, it will appear within a
> few minutes both online and in my Outlook calendar.  All is good from
> a syncing perspective.  So, what's missing?  There is no apparent way
> to make a combined view calendar in Outlook 2003, that I can tell.
>
> Question:
> Is there a way to make a "roll-up" or "combined view" calendar in
> Outlook that displays the items from all sub-calendars so that it
> functions like the main calendar in MobileMe and on the iPhone
> calendar?
Author
21 Mar 2009 10:09 AM
seven_percent
Show quote Hide quote
On Mar 20, 9:46 pm, "Diane Poremsky [MVP]" <outlook***@msn.com> wrote:
> No, not in outlook 2003 - you need to use categories. In 2007 you can
> overlay calendars.
>
> --
> Diane Poremsky [MVP - Outlook]
> Outlook Tips:http://www.outlook-tips.net/
> Outlook & Exchange Solutions Center:http://www.slipstick.com
>
> Outlook Tips by email:
> mailto:dailytips-subscribe-requ***@lists.outlooktips.net
>
> EMO - a weekly newsletter about Outlook and Exchange:
> mailto:EMO-NEWSLETTER-SUBSCRIBE-REQU***@PEACH.EASE.LSOFT.COM
>
> You can access this newsgroup by visitinghttp://www.microsoft.com/office/community/en-us/default.mspxor point your
> newsreader to msnews.microsoft.com.
>
> "seven_percent" <Daniel.Gu***@gmail.com> wrote in message
>
> news:0587a8bd-88d0-4ef6-9223-a6c1b4408314@c11g2000yqj.googlegroups.com...
>
> > Background:
> > I am using Outlook 2003 but syncing with my iPhone via MobileMe.  If I
> > look at my calendar on the MobileMe website or on my iPhone, I get
> > really nice views with the various sub-calendars I have created and a
> > master view of everything on one calendar.
>
> > E.g. I can turn-off my Athletic Club calendar to make the fitness
> > class times disappear.  I can turn-off my personal calendar to only
> > see my business appts.  When the sync occurs, the sub-calendars that I
> > created in MobileMe are created in Outlook and the items are perfectly
> > in sync.  If I create an appt. on my iPhone, it will appear within a
> > few minutes both online and in my Outlook calendar.  All is good from
> > a syncing perspective.  So, what's missing?  There is no apparent way
> > to make a combined view calendar in Outlook 2003, that I can tell.
>
> > Question:
> > Is there a way to make a "roll-up" or "combined view" calendar in
> > Outlook that displays the items from all sub-calendars so that it
> > functions like the main calendar in MobileMe and on the iPhone
> > calendar?

Cool.  Thanks for the informed response.

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