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Filter Rules Managementa way to sort them alphabetically? Is there a free program or that you can recommend that can organize this. I really like the way Mozilla Thunderbird filter set up works. I have Outlook 2007. It seem to me that you have to set up tow different rules for To and From messages or am I missing something. In otherwords, for message From A you have to set up the rules for those messages. For messages Sent to A, you have to set up specific rules. Can you set up a rule that will handle the messages Sent and To A?? So you understand what I done, I've created 2 rules named A Sent & A To that moves these messages to a specified folder. My last question, how to do with add a email address to an existing rule. How can this be done quickly? Thank you for your time and consideration. Best wishes, SeaTiger There are no 3rd party tools you can use to manage outlook's rules.
Outlook has separate sending and receiving rules for outbound and inbound mail. If A is either sending you mail or included in the To or CC field on inbound mail you can use one rule, but if you send A a message, it needs another rule. The one exception is if you are moving mail from A to a folder - there is an option to keep sent items with the original if not in the Inbox. Look in tools, options, email options, advanced. -- Show quoteHide quoteDiane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Outlook Tips by email: mailto:dailytips-subscribe-requ***@lists.outlooktips.net EMO - a weekly newsletter about Outlook and Exchange: mailto:EMO-NEWSLETTER-SUBSCRIBE-REQU***@PEACH.EASE.LSOFT.COM You can access this newsgroup by visiting http://www.microsoft.com/office/community/en-us/default.mspx or point your newsreader to msnews.microsoft.com. "la90292" <la90***@myrealbox.com> wrote in message news:t%Xvl.9804$%54.8038@nlpi070.nbdc.sbc.com... > I would like to know how to organize my filters that I have set up. Is > there a way to sort them alphabetically? Is there a free program or that > you can recommend that can organize this. I really like the way Mozilla > Thunderbird filter set up works. > > I have Outlook 2007. It seem to me that you have to set up tow different > rules for To and From messages or am I missing something. In otherwords, > for message From A you have to set up the rules for those messages. For > messages Sent to A, you have to set up specific rules. Can you set up a > rule that will handle the messages Sent and To A?? So you understand what > I done, I've created 2 rules named A Sent & A To that moves these messages > to a specified folder. > > My last question, how to do with add a email address to an existing rule. > How can this be done quickly? > > Thank you for your time and consideration. > > Best wishes, > SeaTiger > Hi Diane:
Thank you for you reply. I want to make sure I understand what you are saying. Let say I want to set a Rule that messages that I receive From email address "A" are forwarded to "Folder A." I name this rule "A From." Now I want to set up a Rule that messages I send to email address "A" are also forwarded to "Folder A as well." You are saying that I would need to set up a separate Rule, in this case, "A To." Is that correct? Using the above example, let say I want to add another email address, "B" to the above Rules. How would perform that task? Thank you for you time and consideration. Best wishes, victor Show quoteHide quote "Diane Poremsky [MVP]" <outlook***@msn.com> wrote in message news:%239TYgj8pJHA.3876@TK2MSFTNGP02.phx.gbl... > There are no 3rd party tools you can use to manage outlook's rules. > Outlook has separate sending and receiving rules for outbound and inbound > mail. If A is either sending you mail or included in the To or CC field > on inbound mail you can use one rule, but if you send A a message, it > needs another rule. The one exception is if you are moving mail from A to > a folder - there is an option to keep sent items with the original if not > in the Inbox. Look in tools, options, email options, advanced. > > -- > Diane Poremsky [MVP - Outlook] > Outlook Tips: http://www.outlook-tips.net/ > Outlook & Exchange Solutions Center: http://www.slipstick.com > > Outlook Tips by email: > mailto:dailytips-subscribe-requ***@lists.outlooktips.net > > EMO - a weekly newsletter about Outlook and Exchange: > mailto:EMO-NEWSLETTER-SUBSCRIBE-REQU***@PEACH.EASE.LSOFT.COM > > You can access this newsgroup by visiting > http://www.microsoft.com/office/community/en-us/default.mspx or point your > newsreader to msnews.microsoft.com. > > > "la90292" <la90***@myrealbox.com> wrote in message > news:t%Xvl.9804$%54.8038@nlpi070.nbdc.sbc.com... >> I would like to know how to organize my filters that I have set up. Is >> there a way to sort them alphabetically? Is there a free program or that >> you can recommend that can organize this. I really like the way Mozilla >> Thunderbird filter set up works. >> >> I have Outlook 2007. It seem to me that you have to set up tow different >> rules for To and From messages or am I missing something. In otherwords, >> for message From A you have to set up the rules for those messages. For >> messages Sent to A, you have to set up specific rules. Can you set up a >> rule that will handle the messages Sent and To A?? So you understand what >> I done, I've created 2 rules named A Sent & A To that moves these >> messages to a specified folder. >> >> My last question, how to do with add a email address to an existing rule. >> How can this be done quickly? >> >> Thank you for your time and consideration. >> >> Best wishes, >> SeaTiger >> In this specific example, you need 1 rule for incoming mail and the tools,
options, email options, advanced option to save sent items in the folder with the original. To add a second address - moving to the same folder you would add the address to the same rule. If moving it to its own folder, you'd need a new rule. Note that the fewer rules and fewer folders, the better. Use search folders and custom views instead. -- Show quoteHide quoteDiane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Outlook Tips by email: mailto:dailytips-subscribe-requ***@lists.outlooktips.net EMO - a weekly newsletter about Outlook and Exchange: mailto:EMO-NEWSLETTER-SUBSCRIBE-REQU***@PEACH.EASE.LSOFT.COM You can access this newsgroup by visiting http://www.microsoft.com/office/community/en-us/default.mspx or point your newsreader to msnews.microsoft.com. "la90292" <la90***@myrealbox.com> wrote in message news:skawl.14664$W06.252@flpi148.ffdc.sbc.com... > Hi Diane: > > Thank you for you reply. > > I want to make sure I understand what you are saying. > > Let say I want to set a Rule that messages that I receive From email > address "A" are forwarded to "Folder A." I name this rule "A From." Now I > want to set up a Rule that messages I send to email address "A" are also > forwarded to "Folder A as well." You are saying that I would need to set > up a separate Rule, in this case, "A To." Is that correct? > > Using the above example, let say I want to add another email address, "B" > to the above Rules. How would perform that task? > > Thank you for you time and consideration. > > Best wishes, > victor > > > "Diane Poremsky [MVP]" <outlook***@msn.com> wrote in message > news:%239TYgj8pJHA.3876@TK2MSFTNGP02.phx.gbl... >> There are no 3rd party tools you can use to manage outlook's rules. >> Outlook has separate sending and receiving rules for outbound and inbound >> mail. If A is either sending you mail or included in the To or CC field >> on inbound mail you can use one rule, but if you send A a message, it >> needs another rule. The one exception is if you are moving mail from A to >> a folder - there is an option to keep sent items with the original if not >> in the Inbox. Look in tools, options, email options, advanced. >> >> -- >> Diane Poremsky [MVP - Outlook] >> Outlook Tips: http://www.outlook-tips.net/ >> Outlook & Exchange Solutions Center: http://www.slipstick.com >> >> Outlook Tips by email: >> mailto:dailytips-subscribe-requ***@lists.outlooktips.net >> >> EMO - a weekly newsletter about Outlook and Exchange: >> mailto:EMO-NEWSLETTER-SUBSCRIBE-REQU***@PEACH.EASE.LSOFT.COM >> >> You can access this newsgroup by visiting >> http://www.microsoft.com/office/community/en-us/default.mspx or point >> your newsreader to msnews.microsoft.com. >> >> >> "la90292" <la90***@myrealbox.com> wrote in message >> news:t%Xvl.9804$%54.8038@nlpi070.nbdc.sbc.com... >>> I would like to know how to organize my filters that I have set up. Is >>> there a way to sort them alphabetically? Is there a free program or that >>> you can recommend that can organize this. I really like the way Mozilla >>> Thunderbird filter set up works. >>> >>> I have Outlook 2007. It seem to me that you have to set up tow different >>> rules for To and From messages or am I missing something. In otherwords, >>> for message From A you have to set up the rules for those messages. For >>> messages Sent to A, you have to set up specific rules. Can you set up a >>> rule that will handle the messages Sent and To A?? So you understand >>> what I done, I've created 2 rules named A Sent & A To that moves these >>> messages to a specified folder. >>> >>> My last question, how to do with add a email address to an existing >>> rule. How can this be done quickly? >>> >>> Thank you for your time and consideration. >>> >>> Best wishes, >>> SeaTiger >>> > > I am getting two messages in the folder that is designated for the messages
to go to. How do I determine the cause or test a rule? Show quoteHide quote "Diane Poremsky [MVP]" <outlook***@msn.com> wrote in message news:%23KVbh0CqJHA.824@TK2MSFTNGP05.phx.gbl... > In this specific example, you need 1 rule for incoming mail and the tools, > options, email options, advanced option to save sent items in the folder > with the original. > > To add a second address - moving to the same folder you would add the > address to the same rule. If moving it to its own folder, you'd need a new > rule. > > Note that the fewer rules and fewer folders, the better. Use search > folders and custom views instead. > > -- > Diane Poremsky [MVP - Outlook] > Outlook Tips: http://www.outlook-tips.net/ > Outlook & Exchange Solutions Center: http://www.slipstick.com > > Outlook Tips by email: > mailto:dailytips-subscribe-requ***@lists.outlooktips.net > > EMO - a weekly newsletter about Outlook and Exchange: > mailto:EMO-NEWSLETTER-SUBSCRIBE-REQU***@PEACH.EASE.LSOFT.COM > > You can access this newsgroup by visiting > http://www.microsoft.com/office/community/en-us/default.mspx or point your > newsreader to msnews.microsoft.com. > > > "la90292" <la90***@myrealbox.com> wrote in message > news:skawl.14664$W06.252@flpi148.ffdc.sbc.com... >> Hi Diane: >> >> Thank you for you reply. >> >> I want to make sure I understand what you are saying. >> >> Let say I want to set a Rule that messages that I receive From email >> address "A" are forwarded to "Folder A." I name this rule "A From." Now I >> want to set up a Rule that messages I send to email address "A" are also >> forwarded to "Folder A as well." You are saying that I would need to set >> up a separate Rule, in this case, "A To." Is that correct? >> >> Using the above example, let say I want to add another email address, "B" >> to the above Rules. How would perform that task? >> >> Thank you for you time and consideration. >> >> Best wishes, >> victor >> >> >> "Diane Poremsky [MVP]" <outlook***@msn.com> wrote in message >> news:%239TYgj8pJHA.3876@TK2MSFTNGP02.phx.gbl... >>> There are no 3rd party tools you can use to manage outlook's rules. >>> Outlook has separate sending and receiving rules for outbound and >>> inbound mail. If A is either sending you mail or included in the To or >>> CC field on inbound mail you can use one rule, but if you send A a >>> message, it needs another rule. The one exception is if you are moving >>> mail from A to a folder - there is an option to keep sent items with the >>> original if not in the Inbox. Look in tools, options, email options, >>> advanced. >>> >>> -- >>> Diane Poremsky [MVP - Outlook] >>> Outlook Tips: http://www.outlook-tips.net/ >>> Outlook & Exchange Solutions Center: http://www.slipstick.com >>> >>> Outlook Tips by email: >>> mailto:dailytips-subscribe-requ***@lists.outlooktips.net >>> >>> EMO - a weekly newsletter about Outlook and Exchange: >>> mailto:EMO-NEWSLETTER-SUBSCRIBE-REQU***@PEACH.EASE.LSOFT.COM >>> >>> You can access this newsgroup by visiting >>> http://www.microsoft.com/office/community/en-us/default.mspx or point >>> your newsreader to msnews.microsoft.com. >>> >>> >>> "la90292" <la90***@myrealbox.com> wrote in message >>> news:t%Xvl.9804$%54.8038@nlpi070.nbdc.sbc.com... >>>> I would like to know how to organize my filters that I have set up. Is >>>> there a way to sort them alphabetically? Is there a free program or >>>> that you can recommend that can organize this. I really like the way >>>> Mozilla Thunderbird filter set up works. >>>> >>>> I have Outlook 2007. It seem to me that you have to set up tow >>>> different rules for To and From messages or am I missing something. In >>>> otherwords, for message From A you have to set up the rules for those >>>> messages. For messages Sent to A, you have to set up specific rules. >>>> Can you set up a rule that will handle the messages Sent and To A?? So >>>> you understand what I done, I've created 2 rules named A Sent & A To >>>> that moves these messages to a specified folder. >>>> >>>> My last question, how to do with add a email address to an existing >>>> rule. How can this be done quickly? >>>> >>>> Thank you for your time and consideration. >>>> >>>> Best wishes, >>>> SeaTiger >>>> >> >> Does the first rule (or all rules) have Stop processing added to the rules?
No using stop processing often causes dupes when a second rule acts on it. -- Show quoteHide quoteDiane Poremsky [MVP - Outlook] Outlook Tips: http://www.outlook-tips.net/ Outlook & Exchange Solutions Center: http://www.slipstick.com Outlook Tips by email: mailto:dailytips-subscribe-requ***@lists.outlooktips.net EMO - a weekly newsletter about Outlook and Exchange: mailto:EMO-NEWSLETTER-SUBSCRIBE-REQU***@PEACH.EASE.LSOFT.COM You can access this newsgroup by visiting http://www.microsoft.com/office/community/en-us/default.mspx or point your newsreader to msnews.microsoft.com. "la90292" <la90***@myrealbox.com> wrote in message news:nbSwl.16122$as4.9360@nlpi069.nbdc.sbc.com... > I am getting two messages in the folder that is designated for the > messages to go to. How do I determine the cause or test a rule? > > > > "Diane Poremsky [MVP]" <outlook***@msn.com> wrote in message > news:%23KVbh0CqJHA.824@TK2MSFTNGP05.phx.gbl... >> In this specific example, you need 1 rule for incoming mail and the >> tools, options, email options, advanced option to save sent items in the >> folder with the original. >> >> To add a second address - moving to the same folder you would add the >> address to the same rule. If moving it to its own folder, you'd need a >> new rule. >> >> Note that the fewer rules and fewer folders, the better. Use search >> folders and custom views instead. >> >> -- >> Diane Poremsky [MVP - Outlook] >> Outlook Tips: http://www.outlook-tips.net/ >> Outlook & Exchange Solutions Center: http://www.slipstick.com >> >> Outlook Tips by email: >> mailto:dailytips-subscribe-requ***@lists.outlooktips.net >> >> EMO - a weekly newsletter about Outlook and Exchange: >> mailto:EMO-NEWSLETTER-SUBSCRIBE-REQU***@PEACH.EASE.LSOFT.COM >> >> You can access this newsgroup by visiting >> http://www.microsoft.com/office/community/en-us/default.mspx or point >> your newsreader to msnews.microsoft.com. >> >> >> "la90292" <la90***@myrealbox.com> wrote in message >> news:skawl.14664$W06.252@flpi148.ffdc.sbc.com... >>> Hi Diane: >>> >>> Thank you for you reply. >>> >>> I want to make sure I understand what you are saying. >>> >>> Let say I want to set a Rule that messages that I receive From email >>> address "A" are forwarded to "Folder A." I name this rule "A From." Now >>> I want to set up a Rule that messages I send to email address "A" are >>> also forwarded to "Folder A as well." You are saying that I would need >>> to set up a separate Rule, in this case, "A To." Is that correct? >>> >>> Using the above example, let say I want to add another email address, >>> "B" to the above Rules. How would perform that task? >>> >>> Thank you for you time and consideration. >>> >>> Best wishes, >>> victor >>> >>> >>> "Diane Poremsky [MVP]" <outlook***@msn.com> wrote in message >>> news:%239TYgj8pJHA.3876@TK2MSFTNGP02.phx.gbl... >>>> There are no 3rd party tools you can use to manage outlook's rules. >>>> Outlook has separate sending and receiving rules for outbound and >>>> inbound mail. If A is either sending you mail or included in the To or >>>> CC field on inbound mail you can use one rule, but if you send A a >>>> message, it needs another rule. The one exception is if you are moving >>>> mail from A to a folder - there is an option to keep sent items with >>>> the original if not in the Inbox. Look in tools, options, email >>>> options, advanced. >>>> >>>> -- >>>> Diane Poremsky [MVP - Outlook] >>>> Outlook Tips: http://www.outlook-tips.net/ >>>> Outlook & Exchange Solutions Center: http://www.slipstick.com >>>> >>>> Outlook Tips by email: >>>> mailto:dailytips-subscribe-requ***@lists.outlooktips.net >>>> >>>> EMO - a weekly newsletter about Outlook and Exchange: >>>> mailto:EMO-NEWSLETTER-SUBSCRIBE-REQU***@PEACH.EASE.LSOFT.COM >>>> >>>> You can access this newsgroup by visiting >>>> http://www.microsoft.com/office/community/en-us/default.mspx or point >>>> your newsreader to msnews.microsoft.com. >>>> >>>> >>>> "la90292" <la90***@myrealbox.com> wrote in message >>>> news:t%Xvl.9804$%54.8038@nlpi070.nbdc.sbc.com... >>>>> I would like to know how to organize my filters that I have set up. Is >>>>> there a way to sort them alphabetically? Is there a free program or >>>>> that you can recommend that can organize this. I really like the way >>>>> Mozilla Thunderbird filter set up works. >>>>> >>>>> I have Outlook 2007. It seem to me that you have to set up tow >>>>> different rules for To and From messages or am I missing something. In >>>>> otherwords, for message From A you have to set up the rules for those >>>>> messages. For messages Sent to A, you have to set up specific rules. "la90292" <la90***@myrealbox.com> wrote in message If you mean rules, then sorting them alphabetically can change their behavior. news:t%Xvl.9804$%54.8038@nlpi070.nbdc.sbc.com... >I would like to know how to organize my filters that I have set up. Is there >a way to sort them alphabetically? Is there a free program or that you can >recommend that can organize this. I really like the way Mozilla Thunderbird >filter set up works. Rules run in the order their listing in the Rules Wizard. If you create them so that one depends on another, changing their order can change the dependency and how they act upon the imcoming messages. -- Brian Tillman [MVP-Outlook] Hi Brian:
Thank you for your reply. Using my examples that I sent to Diane. I basically have named my Rules "A To," "A From," "B To," "B From" when A or B is the name of my vendor. So, depending on when they were created, finding them on the list is very cumbersome as I have over 50 vendors x 2 Rule Names for the To & From messages. How would you suggest organizing them? I am currently getting duplicate messages because I am sure some of my Rules are duplicated. Thank you for your time and consideration. Best wishes, Victor Show quoteHide quote "Brian Tillman [MVP - Outlook]" <tillman1***@yahoo.com> wrote in message news:u6txDU9pJHA.3840@TK2MSFTNGP03.phx.gbl... > "la90292" <la90***@myrealbox.com> wrote in message > news:t%Xvl.9804$%54.8038@nlpi070.nbdc.sbc.com... > >>I would like to know how to organize my filters that I have set up. Is >>there a way to sort them alphabetically? Is there a free program or that >>you can recommend that can organize this. I really like the way Mozilla >>Thunderbird filter set up works. > > If you mean rules, then sorting them alphabetically can change their > behavior. Rules run in the order their listing in the Rules Wizard. If > you create them so that one depends on another, changing their order can > change the dependency and how they act upon the imcoming messages. > -- > Brian Tillman [MVP-Outlook]  
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