Rules - Privacy

17 Mar 2009 5:28 PM

cpark

I have some concerns that e-mail I am sending to Person A is being read by
Person B. Both people are in the same organization (I am with an outside
company.)

I am new to working with rules, but it is my assumption that a rule that
forwards Person A's e-mail to Person B could only be set up by Person A when
he is logged in. Is that correct? (I suppose that, theoretically, B could
go into A's office when he is away from his desk, and set up a rule with A's
knowing it, but that's unlikely in this office structure.) If my assumption
is correct, then could the computer administrator (who is actually not an
employee of the company, but comes in on a contract basis to set up/fix
things, deal with website, etc.) create a rule without A's knowledge that
forwards my e-mail to person B? If that were possible, would A be able to
view the rule (and thus become aware of it) when he is logged in to his
account, or would it be visible only to the administrator?

Thanks for any help you can provide.

17 Mar 2009 5:54 PM

F.H. Muffman

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> I have some concerns that e-mail I am sending to Person A is being
> read by Person B. Both people are in the same organization (I am with
> an outside company.)
>
> I am new to working with rules, but it is my assumption that a rule
> that forwards Person A's e-mail to Person B could only be set up by
> Person A when he is logged in. Is that correct? (I suppose that,
> theoretically, B could go into A's office when he is away from his
> desk, and set up a rule with A's knowing it, but that's unlikely in
> this office structure.) If my assumption is correct, then could the
> computer administrator (who is actually not an employee of the
> company, but comes in on a contract basis to set up/fix things, deal
> with website, etc.) create a rule without A's knowledge that forwards
> my e-mail to person B? If that were possible, would A be able to view
> the rule (and thus become aware of it) when he is logged in to his
> account, or would it be visible only to the administrator?

If a rule exists on a users mailbox, the user can see it.

However, that's not the only way to have mail go to multiple users.

In an Exchange environment, you can set up alternate recipients.
You can give a user permissions to another users mailbox at the Exchange
level.
You could set up a user as a Delegate, tho that would be visible to user A.
User A could have an easily guessable password.

--
f.h.
Microsoft Outlook MVP

17 Mar 2009 6:14 PM

Brian Tillman [MVP - Outlook]

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"cpark" <cp***@discussions.microsoft.com> wrote in message
news:AFA254E3-A9CF-4733-80AE-DE960CB3E3EC@microsoft.com...

>I have some concerns that e-mail I am sending to Person A is being read by
> Person B. Both people are in the same organization (I am with an outside
> company.)
>
> I am new to working with rules, but it is my assumption that a rule that
> forwards Person A's e-mail to Person B could only be set up by Person A when
> he is logged in. Is that correct? (I suppose that, theoretically, B could
> go into A's office when he is away from his desk, and set up a rule with A's
> knowing it, but that's unlikely in this office structure.) If my assumption
> is correct, then could the computer administrator (who is actually not an
> employee of the company, but comes in on a contract basis to set up/fix
> things, deal with website, etc.) create a rule without A's knowledge that
> forwards my e-mail to person B? If that were possible, would A be able to
> view the rule (and thus become aware of it) when he is logged in to his
> account, or would it be visible only to the administrator?

Whoever runs the server can theoretically see anything that passes through
that server. Theoretically, whoever runs any Internet mail router between you
and the recipient also has that ability. Thus, mail could be routed to Person
B prior to its arrival in Person A's mailbox and Person A would never know it.
Hoewever, Person B could not create a rule in the Outlook of Person B that
Person B couldn't see.

--
Brian Tillman [MVP-Outlook]

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