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Outlook Archive FeatureI did a manual archiving of my Exchange 2003 mailbox with the following settings: * Select Inbox * Archive items older than 1/1/2008 * Check the box that says: Include items with "Do not AutoArchive" checked Items in my Inbox and sub-folders under Inbox are all dated January 1, 2007 to current date. There is nothing older than 2007. Archive ran for several minutes, then stopped. The final result is a 120MB PST file (this is the archive PST). So I went back to my Exchange mailbox to be sure that all 2007 items are gone (archived to PST). Nope. There are thousands of items dated 2007 are still in my Exchange Inbox and sub-folders. I then manually selected all items with Receive date in 2007 and moved them to the archived PST. When finished, the PST file size grew larger. The size is 630MB now. Outlook archive clearly misses a lot of items (about 500MB of them). Is Outlook archive broken by design? Or am I not doing it right?
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"John" <a> wrote in message news:u0RlTpSmJHA.4448@TK2MSFTNGP05.phx.gbl... Archive works on the MODIFIED date. If you did something to those emails > Outlook 2003 SP3 with patches up to date. > > I did a manual archiving of my Exchange 2003 mailbox with the following > settings: > * Select Inbox > * Archive items older than 1/1/2008 > * Check the box that says: Include items with "Do not AutoArchive" checked > > Items in my Inbox and sub-folders under Inbox are all dated January 1, > 2007 to current date. There is nothing older than 2007. Archive ran for > several minutes, then stopped. The final result is a 120MB PST file (this > is the archive PST). > > So I went back to my Exchange mailbox to be sure that all 2007 items are > gone (archived to PST). Nope. There are thousands of items dated 2007 are > still in my Exchange Inbox and sub-folders. > > I then manually selected all items with Receive date in 2007 and moved > them to the archived PST. When finished, the PST file size grew larger. > The size is 630MB now. > > Outlook archive clearly misses a lot of items (about 500MB of them). > > Is Outlook archive broken by design? Or am I not doing it right? > post 1st Jan 2008, (and it can be anything, not just opening them) then the MODIFIED date will have changed to the date on which you performed the operation. -- Asking a question? Please tell us the version of the application you are asking about, your OS, Service Pack level and the FULL contents of any error message(s)
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"Gordon" <gbpli***@gmail.com> wrote in message I suppose moving mail (drag/drop) to subfolders changes modified date. Is news:eDeNt0XmJHA.1184@TK2MSFTNGP04.phx.gbl... > "John" <a> wrote in message news:u0RlTpSmJHA.4448@TK2MSFTNGP05.phx.gbl... >> Outlook 2003 SP3 with patches up to date. >> >> I did a manual archiving of my Exchange 2003 mailbox with the following >> settings: >> * Select Inbox >> * Archive items older than 1/1/2008 >> * Check the box that says: Include items with "Do not AutoArchive" >> checked >> >> Items in my Inbox and sub-folders under Inbox are all dated January 1, >> 2007 to current date. There is nothing older than 2007. Archive ran for >> several minutes, then stopped. The final result is a 120MB PST file (this >> is the archive PST). >> >> So I went back to my Exchange mailbox to be sure that all 2007 items are >> gone (archived to PST). Nope. There are thousands of items dated 2007 are >> still in my Exchange Inbox and sub-folders. >> >> I then manually selected all items with Receive date in 2007 and moved >> them to the archived PST. When finished, the PST file size grew larger. >> The size is 630MB now. >> >> Outlook archive clearly misses a lot of items (about 500MB of them). >> >> Is Outlook archive broken by design? Or am I not doing it right? >> > > > Archive works on the MODIFIED date. If you did something to those emails > post 1st Jan 2008, (and it can be anything, not just opening them) then > the MODIFIED date will have changed to the date on which you performed the > operation. > > -- that correct? I do have a lot of suf-folders (about 50 to 100). That explains why they're ignored. How can I archive email older than Jan 1, 2008 (that is: Receive date is 12/31/2007 or older) using Outlook 2003? John wrote:
Show quoteHide quote > "Gordon" <gbpli***@gmail.com> wrote in message That's correct.> news:eDeNt0XmJHA.1184@TK2MSFTNGP04.phx.gbl... >> "John" <a> wrote in message news:u0RlTpSmJHA.4448@TK2MSFTNGP05.phx.gbl... >>> Outlook 2003 SP3 with patches up to date. >>> >>> I did a manual archiving of my Exchange 2003 mailbox with the following >>> settings: >>> * Select Inbox >>> * Archive items older than 1/1/2008 >>> * Check the box that says: Include items with "Do not AutoArchive" >>> checked >>> >>> Items in my Inbox and sub-folders under Inbox are all dated January 1, >>> 2007 to current date. There is nothing older than 2007. Archive ran for >>> several minutes, then stopped. The final result is a 120MB PST file (this >>> is the archive PST). >>> >>> So I went back to my Exchange mailbox to be sure that all 2007 items are >>> gone (archived to PST). Nope. There are thousands of items dated 2007 are >>> still in my Exchange Inbox and sub-folders. >>> >>> I then manually selected all items with Receive date in 2007 and moved >>> them to the archived PST. When finished, the PST file size grew larger. >>> The size is 630MB now. >>> >>> Outlook archive clearly misses a lot of items (about 500MB of them). >>> >>> Is Outlook archive broken by design? Or am I not doing it right? >>> >> >> Archive works on the MODIFIED date. If you did something to those emails >> post 1st Jan 2008, (and it can be anything, not just opening them) then >> the MODIFIED date will have changed to the date on which you performed the >> operation. >> > > I suppose moving mail (drag/drop) to subfolders changes modified date. Is > that correct? I do have a lot of suf-folders (about 50 to 100). That > explains why they're ignored. > You might be able to do it manually....> How can I archive email older than Jan 1, 2008 (that is: Receive date is > 12/31/2007 or older) using Outlook 2003? > > -- Asking a question? Please tell us the version of the application you are asking about, your OS, Service Pack level and the FULL contents of any error message(s) You would need to manually move them to the archive
Show quoteHide quote "John" <a> wrote in message news:uA$tjI2mJHA.5520@TK2MSFTNGP06.phx.gbl... > > "Gordon" <gbpli***@gmail.com> wrote in message > news:eDeNt0XmJHA.1184@TK2MSFTNGP04.phx.gbl... >> "John" <a> wrote in message news:u0RlTpSmJHA.4448@TK2MSFTNGP05.phx.gbl... >>> Outlook 2003 SP3 with patches up to date. >>> >>> I did a manual archiving of my Exchange 2003 mailbox with the following >>> settings: >>> * Select Inbox >>> * Archive items older than 1/1/2008 >>> * Check the box that says: Include items with "Do not AutoArchive" >>> checked >>> >>> Items in my Inbox and sub-folders under Inbox are all dated January 1, >>> 2007 to current date. There is nothing older than 2007. Archive ran for >>> several minutes, then stopped. The final result is a 120MB PST file >>> (this is the archive PST). >>> >>> So I went back to my Exchange mailbox to be sure that all 2007 items are >>> gone (archived to PST). Nope. There are thousands of items dated 2007 >>> are still in my Exchange Inbox and sub-folders. >>> >>> I then manually selected all items with Receive date in 2007 and moved >>> them to the archived PST. When finished, the PST file size grew larger. >>> The size is 630MB now. >>> >>> Outlook archive clearly misses a lot of items (about 500MB of them). >>> >>> Is Outlook archive broken by design? Or am I not doing it right? >>> >> >> >> Archive works on the MODIFIED date. If you did something to those emails >> post 1st Jan 2008, (and it can be anything, not just opening them) then >> the MODIFIED date will have changed to the date on which you performed >> the operation. >> >> -- > > I suppose moving mail (drag/drop) to subfolders changes modified date. Is > that correct? I do have a lot of suf-folders (about 50 to 100). That > explains why they're ignored. > > How can I archive email older than Jan 1, 2008 (that is: Receive date is > 12/31/2007 or older) using Outlook 2003? > Oh crap. I wonder if I can use Outlook Export/Import. Has anyone used
Outlook Export/Import to archive old items? My other option is to use EXMerge. Looks like there's an option to choose Modified Date. Thanks to both of you for your reply. Show quoteHide quote "DL" <address@invalid> wrote in message news:eBHzzZ2mJHA.500@TK2MSFTNGP06.phx.gbl... > You would need to manually move them to the archive > >> I suppose moving mail (drag/drop) to subfolders changes modified date. Is >> that correct? I do have a lot of suf-folders (about 50 to 100). That >> explains why they're ignored. >> >> How can I archive email older than Jan 1, 2008 (that is: Receive date is >> 12/31/2007 or older) using Outlook 2003? >> > > There are third party archive tools, in which I understand you can use the
received date as the archive reference. Look on www.slipstick.com for such utilities Show quoteHide quote "John" <a> wrote in message news:uCRr6y2mJHA.1288@TK2MSFTNGP02.phx.gbl... > Oh crap. I wonder if I can use Outlook Export/Import. Has anyone used > Outlook Export/Import to archive old items? > My other option is to use EXMerge. Looks like there's an option to choose > Modified Date. > > Thanks to both of you for your reply. > > "DL" <address@invalid> wrote in message > news:eBHzzZ2mJHA.500@TK2MSFTNGP06.phx.gbl... >> You would need to manually move them to the archive >> >>> I suppose moving mail (drag/drop) to subfolders changes modified date. >>> Is that correct? I do have a lot of suf-folders (about 50 to 100). That >>> explains why they're ignored. >>> >>> How can I archive email older than Jan 1, 2008 (that is: Receive date is >>> 12/31/2007 or older) using Outlook 2003? >>> >> >> > > Archive works on modified date & not received date.
A file starts off with a received date of Jan 07 in 08 you open/move the file, its modified date is now 08 but with still the 07 received date Show quoteHide quote "John" <a> wrote in message news:u0RlTpSmJHA.4448@TK2MSFTNGP05.phx.gbl... > Outlook 2003 SP3 with patches up to date. > > I did a manual archiving of my Exchange 2003 mailbox with the following > settings: > * Select Inbox > * Archive items older than 1/1/2008 > * Check the box that says: Include items with "Do not AutoArchive" checked > > Items in my Inbox and sub-folders under Inbox are all dated January 1, > 2007 to current date. There is nothing older than 2007. Archive ran for > several minutes, then stopped. The final result is a 120MB PST file (this > is the archive PST). > > So I went back to my Exchange mailbox to be sure that all 2007 items are > gone (archived to PST). Nope. There are thousands of items dated 2007 are > still in my Exchange Inbox and sub-folders. > > I then manually selected all items with Receive date in 2007 and moved > them to the archived PST. When finished, the PST file size grew larger. > The size is 630MB now. > > Outlook archive clearly misses a lot of items (about 500MB of them). > > Is Outlook archive broken by design? Or am I not doing it right? > 
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