"Diane Poremsky [MVP]" wrote:

> It can be used but we recommended upgrading to the new pst format.
> See http://www.slipstick.com/outlook/ansi-to-unicode.asp
>
> --
> Diane Poremsky [MVP - Outlook]
> Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
> Outlook 2007: http://www.slipstick.com/outlook/ol2007/
>
> Outlook Tips by email:
> dailytips-subscribe-requ***@lists.outlooktips.net
>
> EMO - a weekly newsletter about Outlook and Exchange:
> EMO-NEWSLETTER-SUBSCRIBE-REQU***@PEACH.EASE.LSOFT.COM
>
> Outlook Tips: http://www.outlook-tips.net/
> Outlook & Exchange Solutions Center: http://www.slipstick.com
>
> You can access this newsgroup by visiting
> http://www.microsoft.com/office/community/en-us/default.mspx or point your
> newsreader to msnews.microsoft.com.
>
>
> "Whitestone" <Whitest***@discussions.microsoft.com> wrote in message
> news:8267FBC0-BFD1-4122-9925-C2FD87631CC9@microsoft.com...
> > I have read the How To link several times and it seems to address moving
> > data
> > from same version to same version.  I want to move all data from Outlook
> > 2002
> > SP3 to Outlook 2007 (new laptop).  I assume (#*!) that the 2002 pst file
> > has
> > changed structure and can not be used in 2007.  What is the proper
> > procedure
> > to get my data safely and completely transferred?
> >
> > "Russ Valentine [MVP-Outlook]" wrote:
> >
> >> For the record: you never import Outlook data unless you want to change
> >> it
> >> or lose it. Use the instructions in the link, not the one from mrb.
> >> --
> >> Russ Valentine
> >> [MVP-Outlook]
> >> "mrb" <m**@discussions.microsoft.com> wrote in message
> >> news:FDA66361-4407-4597-BD17-272398EA8E03@microsoft.com...
> >> >I used this to transfer between outlook 2003 and 2007 (copy the pst on
> >> >the
> >> > old machine / version and import it like a restore and it worked fine.
> >> >
> >> > "DL" wrote:
> >> >
> >> >> See if this helps
> >> >> http://www.howto-outlook.com/howto/backupandrestore.htm
> >> >>
> >> >> "Sarah" <sa***@discussions.microsoft.com> wrote in message
> >> >> news:789BA931-1D7F-43D5-9E6D-A43F47B3B802@microsoft.com...
> >> >> > Hi,
> >> >> > I have a new computer and need to transfer my outlook over from my
> >> >> > laptop.
> >> >> > Am using 2003, which is installed on my new computer also.  I've
> >> >> > been
> >> >> > searching these q&a's, and see that I will need to "copy to a pst
> >> >> > file"?
> >> >> > What
> >> >> > is this, where do I find it, and how to I execute it???   And if any
> >> >> > of
> >> >> > you
> >> >> > clever people choose to help me, you will have to talk r-e-a-l-l-y
> >> >> > s-l-o-w-l-y, as I'm very sorry, but I don't speak your language.
> >> >> > --
> >> >> > Regards,
> >> >> > Sarah
> >> >>
> >> >>
> >> >>
> >>
>

"Brian Tillman [MVP - Outlook]" wrote:

> "pshapiro" <pshap***@discussions.microsoft.com> wrote in message
> news:83460B20-C433-4658-AE14-65B5EC218FA6@microsoft.com...
>
> >I followed the link, copied the files from my old computer (with Outlook
> > 2003) called backup.pst (that I created by exporting in the old Outlook)
>
> You should not have exported.  The export process loses data.  You should
> have simply copied the PST, just like you copied archive.pst.
> --
> Brian Tillman [MVP-Outlook]
>
>

"pshapiro" wrote:

> Brian:
>
> Thanks for your helpful post.  I need some further elaboration, as per my
> post back to Russ Valentine.  I can't tell if my latest post is visible to
> you.
>
> Here it is:
>
> Forgive my lack of sophistication, but allow me to repeat this in simple
> words. I should go back and copy the files (the ones that are ordinarily
> "hidden" files, which I made visible) from within Outlook that are called
> Outlook.pst and archive.pst. I will copy these to my external hard disk
> (which I only use as a back-up, by the way). Do I need to remove the
> "read-only" attribute when I copy them to the hard disk?
>
> Then, once I have copies these files onto the hard disk, I will disconnect
> it from the old laptop (XP SP3 running Outlook 2003 SP3), hook it up to the
> new one (Vista Ultimate v 6.0 SP1, running Outlook 2007 SP1), and then do I
> open it directly from the external hard disk, or do I copy it from the
> external disk onto the internal hard disk before opening it. Also, how do I
> "open" it. Just go to File/Open? I am already using the new laptop, so I
> have some (but not many) Personal Folders and contents thereof on the new
> laptop. Will these survive, and I can just reshuffle old emails, etc.,
> within the various personal folders and delete ones I don't need after all is
> done?
>
> Just so I'm clear, my main need here is to bring in my old Outlook folders,
> esp. the old Sent Items, archived folders, and old Personal Folders where
> I've sorted various emails over the years. These are BIG folders, as I get
> lots of emails with big attachments.
>
> Thanks for all your help and patience.
>
>
> "Brian Tillman [MVP - Outlook]" wrote:
>
> > "pshapiro" <pshap***@discussions.microsoft.com> wrote in message
> > news:83460B20-C433-4658-AE14-65B5EC218FA6@microsoft.com...
> >
> > >I followed the link, copied the files from my old computer (with Outlook
> > > 2003) called backup.pst (that I created by exporting in the old Outlook)
> >
> > You should not have exported.  The export process loses data.  You should
> > have simply copied the PST, just like you copied archive.pst.
> > --
> > Brian Tillman [MVP-Outlook]
> >
> >

"pshapiro" wrote:

> Brian:
>
> Thanks for your helpful post.  I need some further elaboration, as per my
> post back to Russ Valentine.  I can't tell if my latest post is visible to
> you.
>
> Here it is:
>
> Forgive my lack of sophistication, but allow me to repeat this in simple
> words. I should go back and copy the files (the ones that are ordinarily
> "hidden" files, which I made visible) from within Outlook that are called
> Outlook.pst and archive.pst. I will copy these to my external hard disk
> (which I only use as a back-up, by the way). Do I need to remove the
> "read-only" attribute when I copy them to the hard disk?
>
> Then, once I have copies these files onto the hard disk, I will disconnect
> it from the old laptop (XP SP3 running Outlook 2003 SP3), hook it up to the
> new one (Vista Ultimate v 6.0 SP1, running Outlook 2007 SP1), and then do I
> open it directly from the external hard disk, or do I copy it from the
> external disk onto the internal hard disk before opening it. Also, how do I
> "open" it. Just go to File/Open? I am already using the new laptop, so I
> have some (but not many) Personal Folders and contents thereof on the new
> laptop. Will these survive, and I can just reshuffle old emails, etc.,
> within the various personal folders and delete ones I don't need after all is
> done?
>
> Just so I'm clear, my main need here is to bring in my old Outlook folders,
> esp. the old Sent Items, archived folders, and old Personal Folders where
> I've sorted various emails over the years. These are BIG folders, as I get
> lots of emails with big attachments.
>
> Thanks for all your help and patience.
>
>
> "Brian Tillman [MVP - Outlook]" wrote:
>
> > "pshapiro" <pshap***@discussions.microsoft.com> wrote in message
> > news:83460B20-C433-4658-AE14-65B5EC218FA6@microsoft.com...
> >
> > >I followed the link, copied the files from my old computer (with Outlook
> > > 2003) called backup.pst (that I created by exporting in the old Outlook)
> >
> > You should not have exported.  The export process loses data.  You should
> > have simply copied the PST, just like you copied archive.pst.
> > --
> > Brian Tillman [MVP-Outlook]
> >
> >

"maxrusky" <maxr***@gmail.com> wrote in message
news:D84B1D01-D1E0-4DB0-AA62-1DC31904E228@microsoft.com...
>
>
> "pshapiro" wrote:
>
>> Brian:
>>
>> Thanks for your helpful post.  I need some further elaboration, as per my
>> post back to Russ Valentine.  I can't tell if my latest post is visible
>> to
>> you.
>>
>> Here it is:
>>
>> Forgive my lack of sophistication, but allow me to repeat this in simple
>> words. I should go back and copy the files (the ones that are ordinarily
>> "hidden" files, which I made visible) from within Outlook that are called
>> Outlook.pst and archive.pst. I will copy these to my external hard disk
>> (which I only use as a back-up, by the way). Do I need to remove the
>> "read-only" attribute when I copy them to the hard disk?
>>
>> Then, once I have copies these files onto the hard disk, I will
>> disconnect
>> it from the old laptop (XP SP3 running Outlook 2003 SP3), hook it up to
>> the
>> new one (Vista Ultimate v 6.0 SP1, running Outlook 2007 SP1), and then do
>> I
>> open it directly from the external hard disk, or do I copy it from the
>> external disk onto the internal hard disk before opening it. Also, how do
>> I
>> "open" it. Just go to File/Open? I am already using the new laptop, so I
>> have some (but not many) Personal Folders and contents thereof on the new
>> laptop. Will these survive, and I can just reshuffle old emails, etc.,
>> within the various personal folders and delete ones I don't need after
>> all is
>> done?
>>
>> Just so I'm clear, my main need here is to bring in my old Outlook
>> folders,
>> esp. the old Sent Items, archived folders, and old Personal Folders where
>> I've sorted various emails over the years. These are BIG folders, as I
>> get
>> lots of emails with big attachments.
>>
>> Thanks for all your help and patience.
>>
>>
>> "Brian Tillman [MVP - Outlook]" wrote:
>>
>> > "pshapiro" <pshap***@discussions.microsoft.com> wrote in message
>> > news:83460B20-C433-4658-AE14-65B5EC218FA6@microsoft.com...
>> >
>> > >I followed the link, copied the files from my old computer (with
>> > >Outlook
>> > > 2003) called backup.pst (that I created by exporting in the old
>> > > Outlook)
>> >
>> > You should not have exported.  The export process loses data.  You
>> > should
>> > have simply copied the PST, just like you copied archive.pst.
>> > --
>> > Brian Tillman [MVP-Outlook]
>> >
>> >
>
> Dear Brian or whomever reads this.
>
> I have been an office user for years but have always used outlook express.
> Finally I have gone to a vista machine and want to use outlook.
>
> I have many thousands of emails, multiple accounts, and a lot of message
> rules.
>
> My accounts are both http (hotmail plus) and pop3.
>
> They work fine in outlook express
>
> After about two days of work, I finally got outlook working on my current
> machine, xp,and felt ready to transfer the emails and settings and
> messages
> to outlook in my vista machine.
>
> Big problems!
>
> I read the ms posts on it, and other help guides.
>
> but nothing worked properly.
>
> I get my pop3 account windows, but not the actual account settings or
> message rules. I can get one of the http hotmail accounts but not the
> other.
>
> Surely MS has simple way to transfer all emails, accounts, settings and
> message rules when one upgrades to a new computer??? !!!
>
> Millions of people who use Outlook must have this issue or eventually have
> it.
>
> So, here is my question.
>
> Now, after many hours I have migrated to Outlook 2007 on old xp computer,
> what is the simple step by step way to get exactly the same setup on my
> new
> computer in Vista?
>
> I read on one forum that this simple and important task
> IS NOT POSSIBLE!
>
> Is it possible. I am beginning to think that it is not possible unless you
> go in and set all the rules, account info and other settings by hand
> again!
>
> And if you back up everything. If you have a hard disk failure and you
> have
> to take your backup outlook data, it will be a huge job to get it back
> into
> the same condition.
>
> Can you help
>
> How can I transfer all emails, account info, message rules, settings from
> one copy of Outlook in XP to another in Vista?
>
> That's it.
>
> It is a simple question really, one that probably millions have wanted the
> answer but no clear answer has come forth to my knowledge.
>
> thanks,
>
> Dr. Rusky
>
>

"pshapiro" wrote:

> Brian:
>
> Thanks for your helpful post.  I need some further elaboration, as per my
> post back to Russ Valentine.  I can't tell if my latest post is visible to
> you.
>
> Here it is:
>
> Forgive my lack of sophistication, but allow me to repeat this in simple
> words. I should go back and copy the files (the ones that are ordinarily
> "hidden" files, which I made visible) from within Outlook that are called
> Outlook.pst and archive.pst. I will copy these to my external hard disk
> (which I only use as a back-up, by the way). Do I need to remove the
> "read-only" attribute when I copy them to the hard disk?

"RVF" <R**@discussions.microsoft.com> wrote in message
news:A27300F1-63F7-49B6-95FD-7171D6B0C95D@microsoft.com...
> Let me step in here to help, if you don't mind.  Perhaps I can help.
>
> See my comments interspersed with your questions below.  You'll want to
> read
> the whole thing before doing anything.  (and I'm not sure how this
> Discussion
> Group works if you have to click on a link below or not.)
>
> "pshapiro" wrote:
>
>> Brian:
>>
>> Thanks for your helpful post.  I need some further elaboration, as per my
>> post back to Russ Valentine.  I can't tell if my latest post is visible
>> to
>> you.
>>
>> Here it is:
>>
>> Forgive my lack of sophistication, but allow me to repeat this in simple
>> words. I should go back and copy the files (the ones that are ordinarily
>> "hidden" files, which I made visible) from within Outlook that are called
>> Outlook.pst and archive.pst. I will copy these to my external hard disk
>> (which I only use as a back-up, by the way). Do I need to remove the
>> "read-only" attribute when I copy them to the hard disk?
>
> You should copy all your .pst files in that folder to your external hard
> drive.  Unless you copied them to a CD-R, you won't have to bother with
> the
> read-only attribute.  If I understand your previous posts, the file
> backup.pst was created using the export function on your old computer.
> You
> do not want to copy this file.  The default name for a .pst file in
> Outlook
> 2003 is outlook.pst.  You want to be sure to copy that.  Outlook also
> automatically makes file archive.pst that you also want to copy.  You also
> seem to imply below that you have additional .pst files.  You should copy
> these as well.
>
> You can think of the .pst files as containers for Outlook's data which
> includes your inbox and other mail folders, your contacts, your calanders,
> your tasks if you use those, etc.  Moving the .pst files moves everything.
>
>> Then, once I have copies these files onto the hard disk, I will
>> disconnect
>> it from the old laptop (XP SP3 running Outlook 2003 SP3), hook it up to
>> the
>> new one (Vista Ultimate v 6.0 SP1, running Outlook 2007 SP1), and then do
>> I
>> open it directly from the external hard disk, or do I copy it from the
>> external disk onto the internal hard disk before opening it.
>
> The external disk is used just to transport the files from one computer to
> the other.  You want to copy the same files you copied from the laptop to
> the
> Vista computer.  Part of the complexity here is that Vista stores the
> Outlook
> files in a different place.
>
> XP stores them here (where you copied them from):
> <drive>:\Documents and Settings\<user>\Local Settings\Application
> Data\Microsoft\Outlook
>
> And Vista stores them here (where you want to copy them to):
> <drive>:\Users\<user>\AppData\Local\Microsoft\Outlook
>
> After reading more below, we learn you are already using a .pst file on
> the
> new laptop.  It is possible that this new .pst file has the same name as
> the
> one from the old laptop now on the external disk (outlook.pst).  You must
> first make sure that the files you are copying from the external disk HAVE
> DIFFERENT NAMES than any of the .pst files that currently exist in the
> Vista
> folder mentioned above, otherwise you will loose your existing .pst files.
> Just rename a file on the external disk that has a conflicting name, such
> as
> renaming "outlook.pst" to "fromoldlaptop.pst", then copy it to the Vista
> folder above.  When you open this file in Outlook, it will still have the
> same folder name, presumably the default "Personal Folders".
>
>> Also, how do I
>> "open" it. Just go to File/Open? I am already using the new laptop, so I
>> have some (but not many) Personal Folders and contents thereof on the new
>> laptop. Will these survive, and I can just reshuffle old emails, etc.,
>> within the various personal folders and delete ones I don't need after
>> all is
>> done?
>
> The answer is more or less, "yes".  The key here is that when you copied
> your old .pst files to the Vista computer that you didn't overwrite the
> new
> ones already created because you renamed them first.  Also adding to the
> complexity here is that not only are you going from XP to Vista, but you
> are
> going from Outlook 2003 to Outlook 2007.  Outlook 2007 introduces a new
> format for the .pst file, but it can read the old .pst files just fine.
>
> You can open more than one .pst file at a time.  Since you already started
> using a .pst file native to Outlook 2007 on the Vista machine, I suggest
> you
> continue to use that file.  Open your old .pst file (fromoldlaptop.pst if
> you
> used my example above) in Outlook 2007.  I don't have a copy of that
> running
> right here, but I do belive it is as simple as "File | Open" as you
> suggest.
> You will see a new "Personal Folders" folder appear.  If you don't,
> navigte
> to the icon on the lower left that says "All folders" (if my memory is
> right).  It's the bottom most view below Messages, Contacts, Calendar,
> etc.
>
> So by now you've learned that The Personal Folders and contents thereof on
> the new laptop are contained in an existing .pst file there.  You can
> leave
> it like this with two .pst files opened.  If you do, I suggest you rename
> the
> old Personal Folders folder something like "From Old Laptop".  I found
> instructions of how to do this rename for 2003 but it should be similar in
> 2007:
>
> 1. In the Navigation Pane, right-click Personal Folders, and then click
> Properties for Personal Folders.
> 2. Click Advanced.
> 3. In the Name text box, type a name that is meaningful to you, such as My
> Messages.
> 4. Click okay as many times as you need to get out.
>
> Now, you can move individual messages, message folders, contacts, calendar
> items, etc from one pst to the other at will.  Copying calendar items is
> tricky, but you didn't mention needing to do that, so I won't bother
> explaining.
>
>>
>> Just so I'm clear, my main need here is to bring in my old Outlook
>> folders,
>> esp. the old Sent Items, archived folders, and old Personal Folders where
>> I've sorted various emails over the years. These are BIG folders, as I
>> get
>> lots of emails with big attachments.
>
> What isn't clear (thanks Microsoft, he says sarcastically) is that word
> "folder" is over used in Outlook to mean different things in different
> contexts.  I think you will learn this context as you open multiple .pst
> files and see that there are Messages, Contacts, Calendar, etc in each
> .pst
> file and that there is a Sent Items "folder" in the Messages part of each
> .pst file.  The default name within Outlook for the entire contents of a
> .pst
> file is "Personal Folders" but there are Message folders within each .pst
> file/Personal Folder.
>
>> Thanks for all your help and patience.
>
> Actually, it is you who have been patient.  Microsoft take note:  People
> migrate to new computers all the time!  It is part of your business plan
> that
> they do so they buy new copies of Windows.  It is unbelievable that you do
> not provide an Outlook migration tool.  Users like pshapiro here should be
> easily and seamlessly be able to simply start using a new computer and
> bring
> over their outlook files.  You owe him (and the rest of us) an apology,
> IMHO,
> and a usefule migration tool.