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Archiving not working properly.Partner has Outlook 2000 a/c which is getting slow and beginning to lock up, presumably through a lack of attention to archiving. I understood that the main pst could be up to 2gig in this version but am not sure if, when the user also has the archive folders showing in the folder list, the size of the archive pst has to be included in an overall 2gig 'working margin'. I ask this, because when I tried to 'shave the inbox' a year at a time say, I found that the archive.pst only filled up to 738695, and then seemed to stick even when further archiving was selected. I can drag and drop files into the archive folders to increase this number, but the automatic functions don't seem to do it. I have tried this even with the 'ignore do not archive' box ticked (even though I have no idea where 'do not archive' flags are kept!) but this does not get the stubborn files moving on their own. It seems more than coincidental that the OutlookPersonal pst at 1258889, and the archive pst stuck at 738695, between them come nearly to the magic 2gig. So, is the archiving capability 'broken' and if so, how to fix? Or: does one have to archive 'blind' with the archive.pst closed (or at least, not shown in the folder tree). If so, how does one monitor whether it has enough room to take further archiving and still be openable by Outlook. I appreciate that an upgrade to a later version would get around the problem for now, but I suspect that this would just lead to a much bigger 20gig seize up before said partner gets around to archiving properly! Thanks in advance, S Ol2k pst files can show problems from 1.6gb
The size is for individual pst's not combined total The Archive function works on the modified date, nor received/sent dates Locate and run scanpste.exe, the repair tool on the pst's An upgrade will not 'convert' a pst to the new format, a new unicode format pst has to be explicitly created. Show quote "spamlet" <spam.morespam@invalid.invalid> wrote in message news:eS7uTxTLIHA.536@TK2MSFTNGP06.phx.gbl... > New to this Outlook stuff so be gentle... > > Partner has Outlook 2000 a/c which is getting slow and beginning to lock > up, presumably through a lack of attention to archiving. > > I understood that the main pst could be up to 2gig in this version but am > not sure if, when the user also has the archive folders showing in the > folder list, the size of the archive pst has to be included in an overall > 2gig 'working margin'. > > I ask this, because when I tried to 'shave the inbox' a year at a time > say, I found that the archive.pst only filled up to 738695, and then > seemed to stick even when further archiving was selected. > > I can drag and drop files into the archive folders to increase this > number, but the automatic functions don't seem to do it. I have tried > this even with the 'ignore do not archive' box ticked (even though I have > no idea where 'do not archive' flags are kept!) but this does not get the > stubborn files moving on their own. > > It seems more than coincidental that the OutlookPersonal pst at 1258889, > and the archive pst stuck at 738695, between them come nearly to the magic > 2gig. > > So, is the archiving capability 'broken' and if so, how to fix? > > Or: does one have to archive 'blind' with the archive.pst closed (or at > least, not shown in the folder tree). If so, how does one monitor whether > it has enough room to take further archiving and still be openable by > Outlook. I appreciate that an upgrade to a later version would get around > the problem for now, but I suspect that this would just lead to a much > bigger 20gig seize up before said partner gets around to archiving > properly! > > Thanks in advance, > > S > Thanks for the tip,
Is the repair tool reliable? What exactly counts as a modification: some of the files that don't move are more than 4 years old, and the only process I should think is ever done on them is filtering by sender? Cheers, S Show quote "DL" <address@invalid> wrote in message news:ei6yoZULIHA.484@TK2MSFTNGP06.phx.gbl... > Ol2k pst files can show problems from 1.6gb > The size is for individual pst's not combined total > The Archive function works on the modified date, nor received/sent dates > Locate and run scanpste.exe, the repair tool on the pst's > > An upgrade will not 'convert' a pst to the new format, a new unicode > format pst has to be explicitly created. > > "spamlet" <spam.morespam@invalid.invalid> wrote in message > news:eS7uTxTLIHA.536@TK2MSFTNGP06.phx.gbl... >> New to this Outlook stuff so be gentle... >> >> Partner has Outlook 2000 a/c which is getting slow and beginning to lock >> up, presumably through a lack of attention to archiving. >> >> I understood that the main pst could be up to 2gig in this version but am >> not sure if, when the user also has the archive folders showing in the >> folder list, the size of the archive pst has to be included in an overall >> 2gig 'working margin'. >> >> I ask this, because when I tried to 'shave the inbox' a year at a time >> say, I found that the archive.pst only filled up to 738695, and then >> seemed to stick even when further archiving was selected. >> >> I can drag and drop files into the archive folders to increase this >> number, but the automatic functions don't seem to do it. I have tried >> this even with the 'ignore do not archive' box ticked (even though I have >> no idea where 'do not archive' flags are kept!) but this does not get the >> stubborn files moving on their own. >> >> It seems more than coincidental that the OutlookPersonal pst at 1258889, >> and the archive pst stuck at 738695, between them come nearly to the >> magic 2gig. >> >> So, is the archiving capability 'broken' and if so, how to fix? >> >> Or: does one have to archive 'blind' with the archive.pst closed (or at >> least, not shown in the folder tree). If so, how does one monitor >> whether it has enough room to take further archiving and still be >> openable by Outlook. I appreciate that an upgrade to a later version >> would get around the problem for now, but I suspect that this would just >> lead to a much bigger 20gig seize up before said partner gets around to >> archiving properly! >> >> Thanks in advance, >> >> S >> > > The repair tool creates a backup, if it finds anything to repair
Show quote "spamlet" <spam.morespam@invalid.invalid> wrote in message news:%23NbLK6qLIHA.6060@TK2MSFTNGP05.phx.gbl... > Thanks for the tip, > > Is the repair tool reliable? > > What exactly counts as a modification: some of the files that don't move > are more than 4 years old, and the only process I should think is ever > done on them is filtering by sender? > > Cheers, > > S > > > "DL" <address@invalid> wrote in message > news:ei6yoZULIHA.484@TK2MSFTNGP06.phx.gbl... >> Ol2k pst files can show problems from 1.6gb >> The size is for individual pst's not combined total >> The Archive function works on the modified date, nor received/sent dates >> Locate and run scanpste.exe, the repair tool on the pst's >> >> An upgrade will not 'convert' a pst to the new format, a new unicode >> format pst has to be explicitly created. >> >> "spamlet" <spam.morespam@invalid.invalid> wrote in message >> news:eS7uTxTLIHA.536@TK2MSFTNGP06.phx.gbl... >>> New to this Outlook stuff so be gentle... >>> >>> Partner has Outlook 2000 a/c which is getting slow and beginning to lock >>> up, presumably through a lack of attention to archiving. >>> >>> I understood that the main pst could be up to 2gig in this version but >>> am not sure if, when the user also has the archive folders showing in >>> the folder list, the size of the archive pst has to be included in an >>> overall 2gig 'working margin'. >>> >>> I ask this, because when I tried to 'shave the inbox' a year at a time >>> say, I found that the archive.pst only filled up to 738695, and then >>> seemed to stick even when further archiving was selected. >>> >>> I can drag and drop files into the archive folders to increase this >>> number, but the automatic functions don't seem to do it. I have tried >>> this even with the 'ignore do not archive' box ticked (even though I >>> have no idea where 'do not archive' flags are kept!) but this does not >>> get the stubborn files moving on their own. >>> >>> It seems more than coincidental that the OutlookPersonal pst at 1258889, >>> and the archive pst stuck at 738695, between them come nearly to the >>> magic 2gig. >>> >>> So, is the archiving capability 'broken' and if so, how to fix? >>> >>> Or: does one have to archive 'blind' with the archive.pst closed (or at >>> least, not shown in the folder tree). If so, how does one monitor >>> whether it has enough room to take further archiving and still be >>> openable by Outlook. I appreciate that an upgrade to a later version >>> would get around the problem for now, but I suspect that this would just >>> lead to a much bigger 20gig seize up before said partner gets around to >>> archiving properly! >>> >>> Thanks in advance, >>> >>> S >>> >> >> > > Cheers,
S Show quote "DL" <address@invalid> wrote in message news:uD8WJ$qLIHA.5208@TK2MSFTNGP04.phx.gbl... > The repair tool creates a backup, if it finds anything to repair > > "spamlet" <spam.morespam@invalid.invalid> wrote in message > news:%23NbLK6qLIHA.6060@TK2MSFTNGP05.phx.gbl... >> Thanks for the tip, >> >> Is the repair tool reliable? >> >> What exactly counts as a modification: some of the files that don't move >> are more than 4 years old, and the only process I should think is ever >> done on them is filtering by sender? >> >> Cheers, >> >> S >> >> >> "DL" <address@invalid> wrote in message >> news:ei6yoZULIHA.484@TK2MSFTNGP06.phx.gbl... >>> Ol2k pst files can show problems from 1.6gb >>> The size is for individual pst's not combined total >>> The Archive function works on the modified date, nor received/sent dates >>> Locate and run scanpste.exe, the repair tool on the pst's >>> >>> An upgrade will not 'convert' a pst to the new format, a new unicode >>> format pst has to be explicitly created. >>> >>> "spamlet" <spam.morespam@invalid.invalid> wrote in message >>> news:eS7uTxTLIHA.536@TK2MSFTNGP06.phx.gbl... >>>> New to this Outlook stuff so be gentle... >>>> >>>> Partner has Outlook 2000 a/c which is getting slow and beginning to >>>> lock up, presumably through a lack of attention to archiving. >>>> >>>> I understood that the main pst could be up to 2gig in this version but >>>> am not sure if, when the user also has the archive folders showing in >>>> the folder list, the size of the archive pst has to be included in an >>>> overall 2gig 'working margin'. >>>> >>>> I ask this, because when I tried to 'shave the inbox' a year at a time >>>> say, I found that the archive.pst only filled up to 738695, and then >>>> seemed to stick even when further archiving was selected. >>>> >>>> I can drag and drop files into the archive folders to increase this >>>> number, but the automatic functions don't seem to do it. I have tried >>>> this even with the 'ignore do not archive' box ticked (even though I >>>> have no idea where 'do not archive' flags are kept!) but this does not >>>> get the stubborn files moving on their own. >>>> >>>> It seems more than coincidental that the OutlookPersonal pst at >>>> 1258889, and the archive pst stuck at 738695, between them come nearly >>>> to the magic 2gig. >>>> >>>> So, is the archiving capability 'broken' and if so, how to fix? >>>> >>>> Or: does one have to archive 'blind' with the archive.pst closed (or at >>>> least, not shown in the folder tree). If so, how does one monitor >>>> whether it has enough room to take further archiving and still be >>>> openable by Outlook. I appreciate that an upgrade to a later version >>>> would get around the problem for now, but I suspect that this would >>>> just lead to a much bigger 20gig seize up before said partner gets >>>> around to archiving properly! >>>> >>>> Thanks in advance, >>>> >>>> S >>>> >>> >>> >> >> > > I've now run scanpst on both the archive and main outlook files. No faults
were found with the former, and only minor errors were found with the latter. I took the opportunity of backing up and 'repairing' the latter, though it only said this was optional. Archiving still does not transfer files to the archive folder. Any more ideas? What does the archiving dialogue mean by "delete expired items (e-mail folders only)"? I have not had this option ticked as I have no idea what 'expired items' might be, and would not want anything to be permanently deleted by an automatic process. Thanks very much for your help. S Show quote "DL" <address@invalid> wrote in message news:uD8WJ$qLIHA.5208@TK2MSFTNGP04.phx.gbl... > The repair tool creates a backup, if it finds anything to repair > > "spamlet" <spam.morespam@invalid.invalid> wrote in message > news:%23NbLK6qLIHA.6060@TK2MSFTNGP05.phx.gbl... >> Thanks for the tip, >> >> Is the repair tool reliable? >> >> What exactly counts as a modification: some of the files that don't move >> are more than 4 years old, and the only process I should think is ever >> done on them is filtering by sender? >> >> Cheers, >> >> S >> >> >> "DL" <address@invalid> wrote in message >> news:ei6yoZULIHA.484@TK2MSFTNGP06.phx.gbl... >>> Ol2k pst files can show problems from 1.6gb >>> The size is for individual pst's not combined total >>> The Archive function works on the modified date, nor received/sent dates >>> Locate and run scanpste.exe, the repair tool on the pst's >>> >>> An upgrade will not 'convert' a pst to the new format, a new unicode >>> format pst has to be explicitly created. >>> >>> "spamlet" <spam.morespam@invalid.invalid> wrote in message >>> news:eS7uTxTLIHA.536@TK2MSFTNGP06.phx.gbl... >>>> New to this Outlook stuff so be gentle... >>>> >>>> Partner has Outlook 2000 a/c which is getting slow and beginning to >>>> lock up, presumably through a lack of attention to archiving. >>>> >>>> I understood that the main pst could be up to 2gig in this version but >>>> am not sure if, when the user also has the archive folders showing in >>>> the folder list, the size of the archive pst has to be included in an >>>> overall 2gig 'working margin'. >>>> >>>> I ask this, because when I tried to 'shave the inbox' a year at a time >>>> say, I found that the archive.pst only filled up to 738695, and then >>>> seemed to stick even when further archiving was selected. >>>> >>>> I can drag and drop files into the archive folders to increase this >>>> number, but the automatic functions don't seem to do it. I have tried >>>> this even with the 'ignore do not archive' box ticked (even though I >>>> have no idea where 'do not archive' flags are kept!) but this does not >>>> get the stubborn files moving on their own. >>>> >>>> It seems more than coincidental that the OutlookPersonal pst at >>>> 1258889, and the archive pst stuck at 738695, between them come nearly >>>> to the magic 2gig. >>>> >>>> So, is the archiving capability 'broken' and if so, how to fix? >>>> >>>> Or: does one have to archive 'blind' with the archive.pst closed (or at >>>> least, not shown in the folder tree). If so, how does one monitor >>>> whether it has enough room to take further archiving and still be >>>> openable by Outlook. I appreciate that an upgrade to a later version >>>> would get around the problem for now, but I suspect that this would >>>> just lead to a much bigger 20gig seize up before said partner gets >>>> around to archiving properly! >>>> >>>> Thanks in advance, >>>> >>>> S >>>> >>> >>> >> >> > > spamlet <spam.morespam@invalid.invalid> wrote:
> I've now run scanpst on both the archive and main outlook files. No Examine the Modified date for your items and make sure that date is older > faults were found with the former, and only minor errors were found > with the latter. I took the opportunity of backing up and 'repairing' > the latter, though it only said this was optional. > > Archiving still does not transfer files to the archive folder. than your archive date. As DL said, Outlook works on the modified date and that is nearly always the reason why archiving appears to fail. > What does the archiving dialogue mean by "delete expired items (e-mail You can mark items as expired and autoarchive will delete those messages the > folders only)"? next time it runs. If you have not marked anything as expired, then that option will do nothing. Uncheck it if you wish. -- Brian Tillman [MVP-Outlook]
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"Brian Tillman" <tillman1***@yahoo.com> wrote in message Thanks for this Brian, but I do not see anywhere where one can inspect for news:ug1JFLDMIHA.4688@TK2MSFTNGP06.phx.gbl... > spamlet <spam.morespam@invalid.invalid> wrote: > >> I've now run scanpst on both the archive and main outlook files. No >> faults were found with the former, and only minor errors were found >> with the latter. I took the opportunity of backing up and 'repairing' >> the latter, though it only said this was optional. >> >> Archiving still does not transfer files to the archive folder. > > Examine the Modified date for your items and make sure that date is older > than your archive date. As DL said, Outlook works on the modified date > and that is nearly always the reason why archiving appears to fail. > >> What does the archiving dialogue mean by "delete expired items (e-mail >> folders only)"? > > You can mark items as expired and autoarchive will delete those messages > the next time it runs. If you have not marked anything as expired, then > that option will do nothing. Uncheck it if you wish. > -- > Brian Tillman [MVP-Outlook] any 'modified date'. Individual emls in inbox view, do not seem to have any properties sheets on right click, and there is no such option for individual eml files under the 'File' menu. There is no 'modified date' column available in the 'columns' either. This is as I would expect, because one should not normally be able to change an email, other than in a forward or reply, or e-mail would be useless as 'proof' or 'evidence'. I can 'create' a properties sheet, by dragging an email to the desktop before right clicking, but presumably, that action then becomes the modified date and screws up my archiving even more... Please explain this 'modified date' business? Regards, S Show quote >
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"spamlet" <spam.morespam@invalid.invalid> wrote in message Having read back, although I MAY have missed it, I didn't see anywhere you news:e1iPevQMIHA.4456@TK2MSFTNGP03.phx.gbl... > > "Brian Tillman" <tillman1***@yahoo.com> wrote in message > news:ug1JFLDMIHA.4688@TK2MSFTNGP06.phx.gbl... >> spamlet <spam.morespam@invalid.invalid> wrote: >> >>> I've now run scanpst on both the archive and main outlook files. No >>> faults were found with the former, and only minor errors were found >>> with the latter. I took the opportunity of backing up and 'repairing' >>> the latter, though it only said this was optional. >>> >>> Archiving still does not transfer files to the archive folder. >> >> Examine the Modified date for your items and make sure that date is older >> than your archive date. As DL said, Outlook works on the modified date >> and that is nearly always the reason why archiving appears to fail. >> >>> What does the archiving dialogue mean by "delete expired items (e-mail >>> folders only)"? >> >> You can mark items as expired and autoarchive will delete those messages >> the next time it runs. If you have not marked anything as expired, then >> that option will do nothing. Uncheck it if you wish. >> -- >> Brian Tillman [MVP-Outlook] > > Thanks for this Brian, but I do not see anywhere where one can inspect for > any 'modified date'. Individual emls in inbox view, do not seem to have > any properties sheets on right click, and there is no such option for > individual eml files under the 'File' menu. There is no 'modified date' > column available in the 'columns' either. This is as I would expect, > because one should not normally be able to change an email, other than in > a forward or reply, or e-mail would be useless as 'proof' or 'evidence'. > > I can 'create' a properties sheet, by dragging an email to the desktop > before right clicking, but presumably, that action then becomes the > modified date and screws up my archiving even more... > > Please explain this 'modified date' business? set the archive properties on the folders. How you do this is... Right click on the folder you want archived. Click on properties, then select the AutoArchive tab. Select whatever parameters you wish to use. Click Ok. Assuming you have your autoarchive settings in place, once you have that done, the next time you have set for your autoarchive to run, those folder parameters will be followed. You can also do it manually from menu as well. HTH. -- Ya know...the hurrier I go, the behinder I get. Remember to always engage brain, before putting mouth into gear. Kill the munge to reply by email.
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"DarkSentinel" <darksentinel@charter.nowantspam.net> wrote in message Thanks for the thoughts DS, but I did try this, both manually and news:42Z2j.93$cD1.63@newsfe07.lga... > > > "spamlet" <spam.morespam@invalid.invalid> wrote in message > news:e1iPevQMIHA.4456@TK2MSFTNGP03.phx.gbl... >> >> "Brian Tillman" <tillman1***@yahoo.com> wrote in message >> news:ug1JFLDMIHA.4688@TK2MSFTNGP06.phx.gbl... >>> spamlet <spam.morespam@invalid.invalid> wrote: >>> >>>> I've now run scanpst on both the archive and main outlook files. No >>>> faults were found with the former, and only minor errors were found >>>> with the latter. I took the opportunity of backing up and 'repairing' >>>> the latter, though it only said this was optional. >>>> >>>> Archiving still does not transfer files to the archive folder. >>> >>> Examine the Modified date for your items and make sure that date is >>> older than your archive date. As DL said, Outlook works on the modified >>> date and that is nearly always the reason why archiving appears to fail. >>> >>>> What does the archiving dialogue mean by "delete expired items (e-mail >>>> folders only)"? >>> >>> You can mark items as expired and autoarchive will delete those messages >>> the next time it runs. If you have not marked anything as expired, then >>> that option will do nothing. Uncheck it if you wish. >>> -- >>> Brian Tillman [MVP-Outlook] >> >> Thanks for this Brian, but I do not see anywhere where one can inspect >> for any 'modified date'. Individual emls in inbox view, do not seem to >> have any properties sheets on right click, and there is no such option >> for individual eml files under the 'File' menu. There is no 'modified >> date' column available in the 'columns' either. This is as I would >> expect, because one should not normally be able to change an email, other >> than in a forward or reply, or e-mail would be useless as 'proof' or >> 'evidence'. >> >> I can 'create' a properties sheet, by dragging an email to the desktop >> before right clicking, but presumably, that action then becomes the >> modified date and screws up my archiving even more... >> >> Please explain this 'modified date' business? > > Having read back, although I MAY have missed it, I didn't see anywhere you > set the archive properties on the folders. How you do this is... > > Right click on the folder you want archived. Click on properties, then > select the AutoArchive tab. Select whatever parameters you wish to use. > Click Ok. > > Assuming you have your autoarchive settings in place, once you have that > done, the next time you have set for your autoarchive to run, those folder > parameters will be followed. You can also do it manually from menu as > well. HTH. > > -- > Ya know...the hurrier I go, the behinder I get. > Remember to always engage brain, before putting mouth into gear. > Kill the munge to reply by email. automagically. Cheers, S spamlet <spam.morespam@invalid.invalid> wrote:
> Thanks for this Brian, but I do not see anywhere where one can You can open the message, then click File>Properties to see the modified > inspect for any 'modified date'. date for a particular message or you can use Field Chooser to add the Modified field to the header line. -- Brian Tillman [MVP-Outlook] "Brian Tillman" <tillman1***@yahoo.com> wrote in message Aha,news:uyad$3TMIHA.6060@TK2MSFTNGP05.phx.gbl... > spamlet <spam.morespam@invalid.invalid> wrote: > >> Thanks for this Brian, but I do not see anywhere where one can >> inspect for any 'modified date'. > > You can open the message, then click File>Properties to see the modified > date for a particular message or you can use Field Chooser to add the > Modified field to the header line. > -- > Brian Tillman [MVP-Outlook] Found it: I was looking under the View / Columns, menu, rather than just right clicking on the column headers so did not see all the extras. Will have another go when the user stops using her inbox for a while! Cheers for your patience, S Show quote >
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"spamlet" <spam.morespam@invalid.invalid> wrote in message OK, so I now have my modified column, and find that a whole tranche of the news:%23JAipJiMIHA.2064@TK2MSFTNGP06.phx.gbl... > > "Brian Tillman" <tillman1***@yahoo.com> wrote in message > news:uyad$3TMIHA.6060@TK2MSFTNGP05.phx.gbl... >> spamlet <spam.morespam@invalid.invalid> wrote: >> >>> Thanks for this Brian, but I do not see anywhere where one can >>> inspect for any 'modified date'. >> >> You can open the message, then click File>Properties to see the modified >> date for a particular message or you can use Field Chooser to add the >> Modified field to the header line. >> -- >> Brian Tillman [MVP-Outlook] > > Aha, > Found it: I was looking under the View / Columns, menu, rather than just > right clicking on the column headers so did not see all the extras. Will > have another go when the user stops using her inbox for a while! > > Cheers for your patience, > > S mail was modified all at once on one date. What causes this? Clearly something that needs to be avoided in future! I suppose there is no way to change the field that archiving works on ? Many thanks, S spamlet <spam.morespam@invalid.invalid> wrote:
> OK, so I now have my modified column, and find that a whole tranche Importing is one way. There are other operations that will change that date > of the mail was modified all at once on one date. What causes this? > Clearly something that needs to be avoided in future! as well, and the Microsoft Knowledgebase contains an article on it. http://support.microsoft.com/kb/295657/en-us > I suppose there is no way to change the field that archiving works on ? Nope.-- Brian Tillman [MVP-Outlook]  |
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