>"Khers" <kherse_se***@yahoo.com> wrote in message
>news:9ev0j35g2ui8tv5lrpom6l8mfc5duj1596@4ax.com...
>> On our exchange server the admin had put the setings so that all
>> deleted messages will be deleted the day after. How can I copy all
>> messages to another folder localy on my machine before they get
>> deleted by the exchange rule?
>
>
>Use a rule that saves a copy of all received mails (after passing
>through any anti-spam rules) into some folder.  Any whitelist or
>organizational rules move a copy into this other folder.  If the mail
>makes it past the gauntlet of your anti-spam rules, end with a rule to
>save a copy of the mail into this other folder.
>
>I created a "Received Items" folder that is under the "Sent Items"
>folder.  The whitelisting rules move a copy into the "Received Items"
>folder.  If the mail survives past my anti-spam rules then the last
>rule moves a copy of the received mail into the "Received Items"
>folder.  Doesn't matter that I delete the original from the Inbox
>folder since a copy is still in the Received Items folder.  I made it
>a subfolder under Sent Items because I could then do a search starting
>at the Sent Items folder, the search includes subfolders by default,
>and the results would include both the sent and received copies of the
>mails (which I could group using the View in the search results
>window).  Some folks just move the copy of sent and received items
>into the same folder (and sometime just reuse the Sent Items folder)
>so they can group the related mails whether they were sent or
>received.
>
>Obviously it will be up to you to manage the items in the other folder
>to where you moved a copy of received mails.  If you just want to
>expire them after a longer interval than what the Exchange admin
>provided, use auto-archive to delete the items in this other folder
>that are over N days old (you get to pick the value of N).
>
>Obviously the above only works for received mails that you later
>delete, but then all mails that you have were received sometimes.  It
>won't help if you delete items that were received before you used the
>above rule to save your own copy elsewhere, but then you could move a
>copy of those older items into this other received/pending folder to
>catch up.
>
>One day seems a bit overly short for deleted mail recovery.  Have you
>actually asked your Exchange admin about upping the retention
>interval?  Since the Exchange server should be getting backed up
>daily, your deleted items should still be available in the backup that
>was performed the day before the 1-day expiration for the deleted
>items, so you might have to ask the Exchange admin for a copy of your
>old e-mails from their backups.  Pester them enough to do the
>retrieves from backups and maybe they will be more compliant to
>increasing the deleted items retention interval.