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How to avoid downloading emails a second time - Outlook 2003Setting up a second copy of Outlook 2003 on my laptop. I keep a copy of
emails on the mail server. I have copied the pst file and the settings - is there a setting file or a registry key that I can copy that will tell Outlook NOT to download all the emails from the mail server a second time? Thanks Gordon <gor***@gbpcomputing.co.uk.invalid> wrote:
> Setting up a second copy of Outlook 2003 on my laptop. I keep a copy There is no such entry you can adjust. Each instance of Outlook keeps track > of emails on the mail server. I have copied the pst file and the > settings - is there a setting file or a registry key that I can copy > that will tell Outlook NOT to download all the emails from the mail > server a second time? of the messages that have been downloaded for itself. A new instance will see the messages as new and download them. A new mail profile for the same instance of Outlook will also behave that way. -- Brian Tillman
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"Brian Tillman" <tillman1***@yahoo.com> wrote in message I found the answer - set the first instance of Outlook on desktop to NOT news:uDfinuf7GHA.3836@TK2MSFTNGP02.phx.gbl... > Gordon <gor***@gbpcomputing.co.uk.invalid> wrote: > >> Setting up a second copy of Outlook 2003 on my laptop. I keep a copy >> of emails on the mail server. I have copied the pst file and the >> settings - is there a setting file or a registry key that I can copy >> that will tell Outlook NOT to download all the emails from the mail >> server a second time? > > There is no such entry you can adjust. Each instance of Outlook keeps > track of the messages that have been downloaded for itself. A new > instance will see the messages as new and download them. A new mail > profile for the same instance of Outlook will also behave that way. > -- > Brian Tillman keep messages on the server. Download all messages. Close Outlook. Copy the pst file to my laptop. Restore settings using the "Save My settings" wizard. Open Outlook. Then set email accounts to keep a copy on the server. Bingo! No duplicate downloads! Gordon <gor***@gbpcomputing.co.uk.invalid> wrote:
> I found the answer - set the first instance of Outlook on desktop to While I'm happy if you are, I simply don't see how this will prevent > NOT keep messages on the server. Download all messages. Close > Outlook. Copy the pst file to my laptop. Restore settings using the > "Save My settings" wizard. Open Outlook. Then set email accounts to > keep a copy on the server. Bingo! No duplicate downloads! duplicate downloads going forward, since one Outlook can't possibly know what messages the other Outlook has downloaded. -- Brian Tillman Gordan..... Are you using outllok to download mail from your POP3 email
account or from an Exchange server? I have seen the "leave a copy on the server" option in POP3 configuration but never in an Exchange environment. If you are leaving a copy on the server, It might be a better option to "Leave a copy on the server" & "delete mail after 10 days", on both setups of Outlook. taht way both copies will have the exact mail (as long as you check your mail within the "10" days. Paul Brian Tillman wrote: Show quote > Gordon <gor***@gbpcomputing.co.uk.invalid> wrote: > > > I found the answer - set the first instance of Outlook on desktop to > > NOT keep messages on the server. Download all messages. Close > > Outlook. Copy the pst file to my laptop. Restore settings using the > > "Save My settings" wizard. Open Outlook. Then set email accounts to > > keep a copy on the server. Bingo! No duplicate downloads! > > While I'm happy if you are, I simply don't see how this will prevent > duplicate downloads going forward, since one Outlook can't possibly know > what messages the other Outlook has downloaded. > -- > Brian Tillman
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"Brian Tillman" <tillman1***@yahoo.com> wrote in message That's why I set the copy on the desktop to NOT keep a copy on the server to news:ONALnis7GHA.3960@TK2MSFTNGP05.phx.gbl... > Gordon <gor***@gbpcomputing.co.uk.invalid> wrote: > >> I found the answer - set the first instance of Outlook on desktop to >> NOT keep messages on the server. Download all messages. Close >> Outlook. Copy the pst file to my laptop. Restore settings using the >> "Save My settings" wizard. Open Outlook. Then set email accounts to >> keep a copy on the server. Bingo! No duplicate downloads! > > While I'm happy if you are, I simply don't see how this will prevent > duplicate downloads going forward, since one Outlook can't possibly know > what messages the other Outlook has downloaded. make sure the server was clear before I copied the pst file. Then, when I opened the pst file on the laptop, all the mail was in it, with NONE on the server, unless a mail had been received in the meantime. Gordon <gor***@gbpcomputing.co.uk.invalid> wrote:
> That's why I set the copy on the desktop to NOT keep a copy on the When you say "set the copy on the desktop to NOT keep a copy," you imply (to > server to make sure the server was clear before I copied the pst > file. Then, when I opened the pst file on the laptop, all the mail > was in it, with NONE on the server, unless a mail had been received > in the meantime. me) that you have the laptop configured to leave the messages on the server, which means that both the laptop and the desktop will download the messages that arrive subsequent to your stated manipulations. You'll still get messages on both. -- Brian Tillman
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"Brian Tillman" <tillman1***@yahoo.com> wrote in message No - the desktop WAS configured to leave a copy on the server - the laptop news:ebrk73t7GHA.3828@TK2MSFTNGP03.phx.gbl... > Gordon <gor***@gbpcomputing.co.uk.invalid> wrote: > >> That's why I set the copy on the desktop to NOT keep a copy on the >> server to make sure the server was clear before I copied the pst >> file. Then, when I opened the pst file on the laptop, all the mail >> was in it, with NONE on the server, unless a mail had been received >> in the meantime. > > When you say "set the copy on the desktop to NOT keep a copy," you imply > (to me) that you have the laptop configured to leave the messages on the > server, which means that both the laptop and the desktop will download the > messages that arrive subsequent to your stated manipulations. You'll > still get messages on both. > -- > Brian Tillman had NO Outlook installation prior to this exercise. I turned OFF the "leave on server" function on the desktop, and did a send and recieve so that all the emails were downloaded to the desktop pst and NONE left on the server. I closed Outlook, and copied the pst file to the NEW installation on the laptop. As there were no mils on the server, other than ones received after having closed Outlook on the desktop, those are the only ones the laptop downlaoded - all the previous emails residing in the copied pst file! (Phew!) Gordon <gor***@gbpcomputing.co.uk.invalid> wrote:
> No - the desktop WAS configured to leave a copy on the server - the Perhaps I'm not expressing myself clearly. Are you saying that you've > laptop had NO Outlook installation prior to this exercise. > I turned OFF the "leave on server" function on the desktop, and did a > send and recieve so that all the emails were downloaded to the > desktop pst and NONE left on the server. I closed Outlook, and copied > the pst file to the NEW installation on the laptop. As there were no > mils on the server, other than ones received after having closed > Outlook on the desktop, those are the only ones the laptop downlaoded > - all the previous emails residing in the copied pst file! > (Phew!) removed Outlook from the desktop and do not intend to download anything there in the future? -- Brian Tillman
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"Brian Tillman" <tillman1***@yahoo.com> wrote in message No. I think we'll give this one a miss!news:euo09Qv7GHA.3644@TK2MSFTNGP03.phx.gbl... > Gordon <gor***@gbpcomputing.co.uk.invalid> wrote: > >> No - the desktop WAS configured to leave a copy on the server - the >> laptop had NO Outlook installation prior to this exercise. >> I turned OFF the "leave on server" function on the desktop, and did a >> send and recieve so that all the emails were downloaded to the >> desktop pst and NONE left on the server. I closed Outlook, and copied >> the pst file to the NEW installation on the laptop. As there were no >> mils on the server, other than ones received after having closed >> Outlook on the desktop, those are the only ones the laptop downlaoded >> - all the previous emails residing in the copied pst file! >> (Phew!) > > Perhaps I'm not expressing myself clearly. Are you saying that you've > removed Outlook from the desktop and do not intend to download anything > there in the future?  |
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